Fleet Administrator

ABM; Chesterfield; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

24/7 GP

Mental Health support

Cycle to work scheme

Access Perks at Work

Discounts and exclusive offers

Job summary

ABM, one of the UK's leading facilities services providers, is seeking an organised and proactive Fleet Administrator to join our Fleet team in Chesterfield. Reporting to the Fleet Manager, you will support drivers, managers and external partners to ensure the fleet operates efficiently, compliantly and cost‑effectively in a hybrid/office‑based role.

Responsibilities include maintaining vehicle and driver records, monitoring fuel card usage, coordinating hires and transfers, processing purchase

Qualifications

• Experience in a fleet administration role.
• Knowledge of commercial vehicles and fleet operations.
• Excellent organisational and communication skills.
• Strong attention to detail and ability to manage deadlines.
• Proficient in Microsoft Office, particularly Excel.
• Experience with fleet management systems.

Responsibilities

• Maintain accurate vehicle, driver and allocation records across fleet management systems.
• Ensure all fleet databases, trackers and spreadsheets are updated and accurate at all times.
• Monitor fuel card usage and fleet inbox.
• Administer driver licence checking systems and compliance requirements.
• Manage congestion charge, toll, parking and fleet accounts.
• Process PCNs and notices of intended prosecution.
• Monitor mileage records and produce fleet reports.
• Support telematics and vehicle tracking systems.
• Arrange vehicle collections, deliveries and transfers.
• Coordinate short‑term hires and replacement vehicles.
• Liaise with fleet management providers and suppliers.
• Support vehicle insurance claims and accident management processes.
• Raise purchase orders and process goods receipt notes.
• Support FORS accreditation and fleet compliance activities.

Skills

Fleet administration

Fleet operations

Excel

Organisational skills

Communication skills

Attention to detail

Deadline management

Commercial vehicle knowledge

Tools

Fleet management systems

Microsoft Office

Job description

JOB TITLE: Fleet Administrator

LOCATION: Chesterfield, S44 5HS (Hybrid/Office Based as required)

SHIFT PATTERN: Monday to Friday 37.5 hours per week

SALARY: Competitive

Role Overview and Purpose

ABM, one of the UK's leading facilities services providers, is seeking an organized and proactive Fleet Administrator to join our Fleet team. Reporting to the Fleet Manager, you will play a key role in the day‑to‑day administration of ABM's vehicle fleet, supporting drivers, managers, suppliers and external partners to ensure the fleet operates efficiently, compliantly and cost‑effectively.

Responsibilities

• Maintain accurate vehicle, driver and allocation records across fleet management systems.
• Ensure all fleet databases, trackers and spreadsheets are updated and accurate at all times.
• Monitor fuel card usage and fleet inbox.
• Administer driver licence checking systems and compliance requirements.
• Manage congestion charge, toll, parking and fleet accounts.
• Process PCNs and notices of intended prosecution.
• Monitor mileage records and produce fleet reports.
• Support telematics and vehicle tracking systems.
• Arrange vehicle collections, deliveries and transfers.
• Coordinate short‑term hires and replacement vehicles.
• Liaise with fleet management providers and suppliers.
• Support vehicle insurance claims and accident management processes.
• Raise purchase orders and process goods receipt notes.
• Support FORS accreditation and fleet compliance activities.

Required Skills and Experience

• Previous experience in a fleet administration role.
• Knowledge of commercial vehicles and fleet operations.
• Excellent organisational and communication skills.
• Strong attention to detail and ability to manage deadlines.
• Proficient in Microsoft Office, particularly Excel.
• Experience with fleet management systems.

Desirable Skills

• FORS Practitioner qualification.
• Knowledge of FORS requirements.
• Experience supporting insurance claims and accident management.

Benefits

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your home.
• Mental Health support and Life Event Counseling.
• Get Fit Programme.
• Financial and legal support.
• Cycle to work scheme.
• Access Perks at Work – innovative employee app.
• Perks: discounts, gift cards, cashback and exclusive offers.
• Life: Resources and tools on family, health, money and work topics.
• Support: Online chat or telephone service for urgent crisis support.

ABM is committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.