Fleet Administrator

Mtvh; Greater London; Remote; GBP 31,000 - 33,000; Full time

Job summary

MTVH is seeking a Fleet & Transport Administrator to support day-to-day operations of our fleet and transport services at Chalkhill, London.

You will manage records, produce reports, schedule servicing, and liaise with drivers and colleagues to deliver safe, compliant and cost-efficient transport. The role requires strong IT skills, attention to detail, and the ability to work both independently and as part of a team; a full UK driving licence is essential.

Qualifications

• Previous administrative experience in a busy office environment.
• Strong organisational skills with the ability to prioritise workload and meet deadlines.
• Excellent attention to detail and a high level of accuracy.
• Good working knowledge of Microsoft Office, including Excel, Word and Outlook.
• Experience creating reports, maintaining records, and analysing data.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team.
• Full current UK driving licence.

Responsibilities

• Supporting the Fleet and Transport Manager with the daily management of fleet operations and assets.
• Monitoring, analysing, and reporting on fleet costs, mileage, maintenance schedules, fuel efficiency, driver behaviour, and compliance requirements.
• Identifying trends and helping to develop solutions to improve fleet performance and reduce operational risks.
• Acting as the first point of contact for telephone and email enquiries, providing a professional and customer-focused service.
• Maintaining accurate records and databases, ensuring information is up to date and compliant.
• Producing reports and analysing data using vehicle tracking and fleet management systems.
• Assisting with the scheduling of vehicle servicing, repairs, inspections, and facilities maintenance.
• Providing administrative support to the wider team as required.
• Supporting a positive culture of safeguarding, health and safety, compliance, and customer service across the organisation.

Skills

Administrative experience

Organisational skills

Attention to detail

MS Office

Data analysis

Communication

Independent & collaborative

Driving licence

Tools

Excel

Word

Outlook

Vehicle tracking systems

Fleet management systems

Job description

Fleet & Transport Administrator

Location: ChalkhillHA9 9FX
Salary: £31,475 - £33,131
Contract: 12 Months Fixed Term
Hours: Full Time 37.5 Hrs

Join Our Team as a Fleet & Transport Administrator

Are you an organised administrator with excellent attention to detail and strong IT skills? We're looking for a Fleet & Transport Administrator to support the day-to-day operation of our fleet and transport services.

In this varied role, you'll work closely with the Fleet and Transport Manager, helping to ensure our vehicles, assets, and associated records are managed efficiently, safely, and compliantly. This is an excellent opportunity for someone who enjoys administration, data analysis, and working as part of a collaborative team.

What You'll Be Doing

• Supporting the Fleet and Transport Manager with the daily management of fleet operations and assets.

• Monitoring, analysing, and reporting on fleet costs, mileage, maintenance schedules, fuel efficiency, driver behaviour, and compliance requirements.

• Identifying trends and helping to develop solutions to improve fleet performance and reduce operational risks.

• Acting as the first point of contact for telephone and email enquiries, providing a professional and customer-focused service.

• Maintaining accurate records and databases, ensuring information is up to date and compliant.

• Producing reports and analysing data using vehicle tracking and fleet management systems.

• Assisting with the scheduling of vehicle servicing, repairs, inspections, and facilities maintenance.

• Providing administrative support to the wider team as required.

• Supporting a positive culture of safeguarding, health and safety, compliance, and customer service across the organisation.

About You

We're looking for someone who can bring:

Essential Skills & Experience

• Previous administrative experience in a busy office environment.

• Strong organisational skills with the ability to prioritise workload and meet deadlines.

• Excellent attention to detail and a high level of accuracy.

• Good working knowledge of Microsoft Office, including Excel, Word, and Outlook.

• Experience creating reports, maintaining records, and analysing data.

• Strong communication skills, both written and verbal.

• Ability to work independently and collaboratively within a team.

• Full current UK driving licence.

Desirable

• Experience within a fleet, transport, logistics, property, or operational environment.

• Experience using vehicle tracking, fleet management, or analytics systems.

Our Values

We're committed to delivering excellent services by living our core values:

Care - We put people first and treat everyone with dignity and respect.

Dare - We embrace innovation and continuously seek ways to improve.

Collaborate - We work together to achieve the best outcomes for our customers, colleagues, and communities.

Why Join Us?

• Competitive salary and benefits package.

• Opportunities for learning and career development.

• Collaborative and supportive working environment.

• A role where you can make a real impact on service delivery and operational efficiency.

• The opportunity to be part of an organisation committed to equality, diversity, inclusion, safeguarding, and wellbeing.