Fleet Administration Manager

Culina; Rugby; On-site; GBP 41,000 - 50,000; Full time

Benefits offered by this job

Company Bonus

Private Medical Cover

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina in the United Kingdom is recruiting a Fleet Administration Manager to lead the Tranman and Planner Administration functions within the Chilled & Fresh division. You will drive performance, manage a team, and report monthly on assets, maintenance, and vendor activity.

The role emphasizes compliance, process improvement, and delivering high standards of service, with a Monday–Friday 8am–5pm schedule and a salary of £45,000.

Qualifications

• Strong knowledge of Microsoft Excel and Outlook.
• Fleet operator compliance knowledge (CPC desirable).
• Excellent communicator with coaching and development skills.
• Attention to detail and high level of accuracy.

Responsibilities

• Develop the team through performance management and objectives.
• Manage recruitment, coaching and training, and holiday/absence cover.
• Oversee ASSET and maintenance processes to ensure legal compliance.
• Provide KPI information and monthly asset reports to the TM/GM.
• Escalate issues to suppliers, repair networks and depots as needed.
• Ensure high levels of customer service and professional standards.

Skills

Excel & Outlook proficiency

Fleet compliance knowledge (CPC_DESIR)

Communication & coaching

Team leadership

Job description

Job Description

Life in this role

As part of our, Chilled & Fresh division, we have an exciting opportunity to join the team as a Fleet Administration Manager

Salary: £45,000

Shift: Monday to Friday, 8am-5pm

Key Duties of an Fleet Administration Manager

• To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals
• Manage personnel issues on a day to day basis including: Recruitment, Coaching and Training, ensuring cover for holiday and absence and dealing promptly with disciplinary issues using the company procedure.
• Overall responsibility / accountability of Tranman and Planner Administration, producing a monthly pack reporting in to the TM. Monthly pack to contain: Current state of play for all assets. Any overdue, Current month update – numbers & available vendors to cover, Slot availability. Next month. Paperwork admin. Service due 1.MOT failure rate YOY. Service slippage YOY. Vendor Challenges
• Quarterly vendor meetings with TM (GM Optional) for Units
• Quarterly meetings with Vendors & TM & GM for trailers
• Manage the team to process P/O requests to deadlines
• To ensure the Fleet Administration and Maintenance function operates accurately, efficiently and within agreed timescales
• Manage the team to ensure all ASSET service and maintenance processes are operated within legal compliance
• Be the point of escalation for the team, communicating with key personnel, including supplier and repair networks and depots
• Ensure the team deliver a high level of customer service and professionalism
• Control, maintain and improve department processes on an on-going basis ensuring they are both current and reflect best practice (in line with all department job descriptions and objectives).
• Provide ASSET KPI information to the business as required
• Ensure ASSET and business KPI’s are met, maintained and improved through the management of team objectives
• Make best use of business in-house systems, understanding how they can be used most effectively in your team
• To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals
• Ensuring VOR processes are adhered to

Qualifications

What you’ll need ..

• Strong knowledge of Microsoft packages including Excel and Outlook
• Excellent understanding of Fleet operator compliance (CPC Qualified Desirable)
• Computer literate
• Excellent Communicator
• An innovative and motivational character
• Excellent coaching and development skills
• Flexible and approachable
• Attention to detail and high level of accuracy required
• Capable of operating with limited supervision within fixed guidelines
• Team orientated
• Punctual and reliable
• Passionate and Dedicated

Additional Information

What is in it for you?

If you're looking for a role where you can make an impact, develop your career, and be part of a team that works as one to achieve great results, we'd love to hear from you.

• Company Bonus- we achieve more when we work together, that’s why we celebrate our shared success through our bonus scheme.

• Private Medical Cover - enjoy peace of mind with access to Bupa's healthcare services.

• Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.

• Wellbeing Support – your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.

• Eye Care Vouchers – free eye tests and discounts on prescription glasses.

• Reward & Recognition – we love celebrating great work, we recognise those who go above and beyond.

• Everyday Discounts – our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.