Fleet Administration Manager

Culina Group Limited; Rugby; On-site; GBP 41,000 - 50,000; Full time

Benefits offered by this job

Company Bonus

Private Medical Cover

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina is seeking a Fleet Administration Manager for our Chilled & Fresh division in the UK. You will oversee a skilled team, manage performance, training, and disciplinary matters, and ensure timely administration of asset and maintenance processes while reporting KPI data to leadership.

You will coordinate quarterly vendor and TM meetings, manage P/O workflows, and maintain compliance with fleet procedures, aiming for high customer service and efficient operations across M-F 8am-5pm shifts.

Qualifications

• Strong knowledge of Microsoft packages including Excel and Outlook.
• Excellent understanding of Fleet operator compliance (CPC Qualified Desirable).
• Computer literate.
• Excellent Communicator.
• An innovative and motivational character.
• Excellent coaching and development skills.
• Flexible and approachable.
• Attention to detail and high level of accuracy required.
• Capable of operating with limited supervision within fixed guidelines.
• Team orientated.
• Punctual and reliable.
• Passionate and Dedicated.

Responsibilities

• Develop the team through a structured process of performance management and set objectives for the team and individuals.
• Manage personnel issues on a day-to-day basis including Recruitment, Coaching and Training, ensuring cover for holiday and absence and dealing promptly with disciplinary issues using the company procedure.
• Oversee Tranman and Planner Administration, prepare a monthly pack reporting to the TM with current assets, overdue items, vendor coverage, slot availability, and upcoming month details.
• Conduct quarterly meetings with TM (GM Optional) for Units and with Vendors & TM & GM for trailers.
• Ensure timely processing of P/O requests by the team.
• Ensure Fleet Administration and Maintenance functions operate accurately, efficiently and within timescales.
• Manage asset service and maintenance processes to remain compliant with legal requirements.
• Serve as the point of escalation for the team, liaising with suppliers, repair networks and depots.
• Ensure the team delivers high-quality customer service and professionalism.
• Maintain and improve department processes to reflect best practice and align with job descriptions and objectives.
• Provide ASSET KPI information to the business as required.
• Meet and improve ASSET and business KPI targets through team objectives.
• Leverage in-house systems effectively to support team activities.
• Develop the team through performance management and objective setting.

Skills

Microsoft Excel

Outlook

Effective communication

Coaching & Development

Team leadership

Attention to detail

Flexible & approachable

Tools

Tranman

Planner

Job description

Company Description

Who are Culina?

Culina is the UK’s leading independent specialist supply chain partner, trusted by some of the nation’s best recognised food, fast-moving consumer goods (FMGC) and retail brands. We're proud to employ over 22,000 colleagues across 100+ locations nationwide, supported by a fleet of more than 5,500 trucks and trailers delivering every day.

We currently have an exciting opportunity in our Chilled & Fresh division – from supplier to shelf, we make fresh supply chains simpler. Our expertise in temperature-controlled logistics ensures products are delivered safely, efficiently and on time, helping customers maximise availability and minimise waste.

Job Description

Life in this role

As part of our, Chilled & Fresh division, we have an exciting opportunity to join the team as aFleet Administration Manager

Salary: £45,000

Shift: Monday to Friday, 8am-5pm

Key Duties of an Fleet Administration Manager

• To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals
• Manage personnel issues on a day to day basis including: Recruitment, Coaching and Training, ensuring cover for holiday and absence and dealing promptly with disciplinary issues using the company procedure.
• Overall responsibility / accountability of Tranman and Planner Administration, producing a monthly pack reporting in to the TM. Monthly pack to contain:Current state of play for all assets. Any overdue, Current month update – numbers & available vendors to cover, Slot availability. Next month. Paperwork admin. Service due 1.MOT failure rate YOY. Service slippage YOY. Vendor Challenges
• Quarterly vendor meetings with TM (GM Optional) for Units
• Quarterly meetings with Vendors & TM & GM for trailers
• Manage the team to process P/O requests to deadlines
• To ensure the Fleet Administration and Maintenance function operates accurately, efficiently and within agreed timescales
• Manage the team to ensure all ASSET service and maintenance processes are operated within legal compliance
• Be the point of escalation for the team, communicating with key personnel, including supplier and repair networks and depots
• Ensure the team deliver a high level of customer service and professionalism
• Control, maintain and improve department processes on an on-going basis ensuring they are both current and reflect best practice (in line with all department job descriptions and objectives).
• Provide ASSET KPI information to the business as required
• Ensure ASSET and business KPI’s are met, maintained and improved through the management of team objectives
• Make best use of business in-house systems, understanding how they can be used most effectively in your team
• To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals
• Ensuring VOR processes are adhered to

Qualifications

What you’ll need ..

• Strong knowledge of Microsoft packages including Excel and Outlook
• Excellent understanding of Fleet operator compliance (CPC Qualified Desirable)
• Computer literate
• Excellent Communicator
• An innovative and motivational character
• Excellent coaching and development skills
• Flexible and approachable
• Attention to detail and high level of accuracy required
• Capable of operating with limited supervision within fixed guidelines
• Team orientated
• Punctual and reliable
• Passionate and Dedicated

Additional Information

What is in it for you?

• Company Bonus-we achieve more when we work together, that’s why we celebrate our shared success through our bonus scheme.
• Private Medical Cover - enjoy peace of mind with access to Bupa's healthcare services.
• Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.
• Wellbeing Support – your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.
• Eye Care Vouchers – free eye tests and discounts on prescription glasses.
• Reward & Recognition – we love celebrating great work, we recognise those who go above and beyond.
• Everyday Discounts – our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.