Fleet Administrator

Lomond; Greater London; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

28 Days Holiday

Pension scheme

Car Salary Sacrifice

Enhanced Family Leave

Employee Assistance Programme

Smart Tech Scheme

Cycle2Work Scheme

Performance bonuses

Professional qualifications

Regular socials

Retail discounts

Job summary

Lomond Group, based at Wimbledon Head Office, is seeking a Fleet Administrator. The role supports daily fleet activities, maintains records, and coordinates vehicle movements to keep colleagues on the move. The position offers a salary of £27,000-£28,000 with at least four days in the office each week.

You will collaborate with suppliers and internal teams, ensure compliance, and help drive process improvements in a busy fleet environment.

Qualifications

• Previous administrative experience in a busy environment.
• Strong organisational skills with excellent attention to detail.
• Confidence managing multiple priorities and deadlines.
• Good communication skills with the ability to build relationships across different teams.
• Strong IT skills and confidence using Microsoft Office applications.
• A proactive approach to problem-solving and continuous improvement.

Responsibilities

• Support the smooth day-to-day administration of the company fleet operation.
• Maintain accurate vehicle, driver and supplier records across relevant systems.
• Coordinate vehicle orders, deliveries, collections and handovers.
• Monitor key fleet documentation, ensuring records remain up to date and compliant.
• Act as a point of contact for fleet-related queries from colleagues and suppliers.
• Liaise with leasing providers, maintenance partners and internal stakeholders to resolve issues efficiently.
• Support the management of vehicle servicing, MOTs, repairs and compliance requirements.
• Produce reports and management information that support decision-making within the fleet team.
• Help identify and implement improvements to fleet administration processes.
• Ensure a positive and professional experience for colleagues requiring fleet support.

Skills

Administrative experience

Organisational skills

Communication skills

MS Office

Problem solving

Proactive improvement

Tools

MS Office

Job description

Do you enjoy keeping things organised, solving problems, and making sure nothing slips through the cracks? As our Fleet Administrator, you'll play a key role in supporting a busy fleet function that keeps our colleagues moving across the business. Based at our Wimbledon Head Office, reporting to the Group Fleet Manager, you'll join us on a salary of £27,000-£28,000 with a minimum of four days per week in the office. This is a role where your attention to detail will have a real impact. You'll support the day-to-day administration of our fleet operation, helping colleagues, suppliers and stakeholders stay informed, compliant and on the road. As part of one of the UK's largest and fastest-growing property services groups, you'll work within a collaborative team where your contribution is valued and where you'll have the opportunity to build both your skills and career.

What you'll be doing

• Support the smooth day-to-day administration of the company fleet operation
• Maintain accurate vehicle, driver and supplier records across relevant systems
• Coordinate vehicle orders, deliveries, collections and handovers
• Monitor key fleet documentation, ensuring records remain up to date and compliant
• Act as a point of contact for fleet-related queries from colleagues and suppliers
• Liaise with leasing providers, maintenance partners and internal stakeholders to resolve issues efficiently
• Support the management of vehicle servicing, MOTs, repairs and compliance requirements
• Produce reports and management information that support decision-making within the fleet team
• Help identify and implement improvements to fleet administration processes
• Ensure a positive and professional experience for colleagues requiring fleet support

What you'll need

• Previous administrative experience in a busy environment
• Strong organisational skills with excellent attention to detail
• Confidence managing multiple priorities and deadlines
• Good communication skills with the ability to build relationships across different teams
• Strong IT skills and confidence using Microsoft Office applications
• A proactive approach to problem-solving and continuous improvement

Here's what you can look forward to

• 28 Days Holiday + Bank Holidays
• A pension scheme to help you build towards retirement
• Car Salary Sacrifice Scheme
• Enhanced Family Friendly Leave covering maternity, paternity, adoption & IVF
• Free, confidential counselling through our Employee Assistance Programme
• Spread the cost of the latest gadgets & appliances with our Smart Tech Scheme
• Cut your commute's carbon footprint with our Cycle2Work Scheme
• Competitive base pay benchmarked to market, plus commission & performance bonuses on most roles
• Recognition for length of service, marked with special days & celebrations
• Funded professional qualifications to back your development & career growth
• Regular company socials, because we work hard & socialise even harder
• Access discounts at over 900 retailers through our smart spending app, plus a wellbeing centre with resources to help you stay active, eat well, build financial confidence & look after your mental health

At Lomond Group, we're committed to creating an inclusive workplace where everyone can thrive. We welcome applications from people of all backgrounds and experiences and are dedicated to building diverse teams that reflect the communities we serve.