Fleet Administrator

Omega Resource Group; Coleshill Heath; On-site; GBP 60,000 - 80,000; Full time

Job summary

A market leading fleet management company in Solihull is seeking a Fleet Administrator to manage and control day-to-day documents related to their clients' fleets. The ideal candidate will ensure documentation is accurate and complete, handle missing documents and perform various administrative tasks related to vehicles and compliance. Strong PC skills in Microsoft Office are important for success in this role. This position offers competitive pay at £12.50 per hour with an ongoing contract.

Qualifications

• Adept in the use of a PC, internet and email.
• Experience in a similar role preferred but not essential.
• Excellent administration skills.

Responsibilities

• Declare vehicles SORN at the client’s request.
• Manage incoming V5C documents, escalating any missing documents.
• Post documents via predetermined postal methods.
• Scan, tag and file documentation.
• Administer fuel card processes for clients.
• Administer fines processes for clients.
• Audit vehicles in client MID accounts.

Skills

PC proficiency

Microsoft Word

Microsoft Excel

Microsoft Outlook

Numeracy

Literacy

Administration skills

Education

Good general level of education

Job description

Fleet Administrator

Solihull

£12.50 per hour

Ongoing Contract

Our client are a market leading fleet management company, due to continued growth they are seeking a document controller to join their office in Solihull. The role will be responsible for ensuring all day to day documents for the clients fleets are uploaded and correct as well as handling missing documentation and updating clients.

Key Responsibilities – Fleet Administrator

• Declare vehicles SORN at the client’s request, updating systems to track SORN vehicles
• Manage incoming V5C documents, escalating any missing documents to relevant points of contact
• Post documents via predetermined postal methods, recording tracking number and costs as required
• Scan, tag (to vehicle records) and file documentation including V5C’s, plating certificates, fine documentation etc
• Administration of fuel card processes for clients as per agreed parameters
• Administration of fines processes for clients, including appeals where required, as per agreed parameters
• Adding and removing vehicles from client MID accounts, auditing these as per agreed frequency
• Administration of VE103B forms and associated documents to support foreign travel
• Administration of parking permits

Administration of CAZ payments

• Adding and removing vehicles from client parking and toll accounts, auditing these as per agreed frequency
• Administration of cherished plate retention and assignment processes

Administration of replacement plating certificate processes

• Manage the Fines & Taxation credit card transaction reconciliation, initiating write off requests as required

Qualifications & Experience – Fleet Administrator

A good general level of education is required

• Must be adept in the use of a PC, internet and email and able to grasp new software applications easily and quickly. Able to use Microsoft Word, Excel and Outlook to an intermediate level
• Experience in a similar role preferred but not essential
• Must be numerate and literate
• Excellent administration skills
• Is prepared to go the ‘extra mile’ in order to achieve excellent end results

For more information on this role, please contact Andrew Haddon on (phone number removed) or send a copy of your CV to (url removed)

Omega Resource Group is acting as an Employment Agency in relation to this vacancy.