Financial Administrator within Project Management

Catalent Pharma Solutions; Bathgate; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading global health company in Bathgate, Scotland is seeking a detail-oriented Financial Administrator. This role involves leading project forecasting and billing processes, collaborating with project managers, and ensuring financial accuracy. Candidates should have strong communication skills and IT proficiency, particularly in Excel. Join a dynamic team focused on continuous improvement in clinical supply services.

Benefits

Competitive Salary

Bonus & Benefits

Health & Wellbeing

Career Development

Excellent Location

Qualifications

• 1–3 years’ experience in customer service or a business-related role preferred.
• Advanced working knowledge of Excel functions such as IF statements and pivot tables.
• Ability to work collaboratively and manage multiple priorities.

Responsibilities

• Lead the implementation and ongoing refinement of project forecasting and billing processes.
• Track billing milestones and report findings to senior management.
• Collaborate with Project Managers to forecast planned, won, and potential opportunities.

Skills

Exceptional communication skills

IT proficiency

Time management

Organizational skills

Data-driven

Tools

Excel

Job description

Financial Administrator

Overview

Our Bathgate location in Scotland, UK is an integral part of Catalent’s European clinical supply services network. The facility has a comprehensive range of capabilities to support sponsors’ studies throughout the UK, Europe and beyond, including clinical supply management, FastChain® demand-led supply, clinical-scale commercial packaging, and QP release services.

We are seeking a detail-oriented and proactive Financial Administrator to join our Project Management team, focusing on the financial aspects of the client projects within Clinical Supply Services. This role is pivotal in ensuring accurate forecasting, billing, and financial reporting, while supporting cross-functional teams and driving continuous improvement.

Monday to Friday standard day hours, 100% on site at Bathgate, Scotland.

The Role

• Lead the implementation and ongoing refinement of project forecasting and billing processes.
• Track billing milestones, assess accruals, and liaise with Finance to ensure timely reporting and resolution.
• Collaborate with Project Managers to forecast planned, won, and potential opportunities, ensuring revenue accuracy.
• Provide monthly reconciliation of forecast vs actuals and report findings to senior management.
• Support client account management, including aged debt reduction and credit coordination.
• Monitor and validate recorded hours via Toggl, ensuring accurate billing of project management fees.
• Maintain and update internal systems and reports related to clients, studies, and invoices.
• Assist in data analysis and departmental training as needed.
• Promote environmental sustainability through company initiatives.

The Candidate

• Exceptional communication skills, both written and verbal.
• 1–3 years’ experience in customer service or a business-related role preferred.
• Strong IT proficiency with excellent time management and organisational skills, including advanced working knowledge of Excel functions such as IF statements and pivot tables.
• Ability to work collaboratively and manage multiple priorities with a high level of professionalism.
• Data driven, keen eye for detail.

Why You Should Join Catalent

• Competitive Salary – Reflecting your experience and skills.
• Bonus & Benefits – Includes a site performance bonus, a pension scheme matching up to 7.5% and life assurance. Enjoy BUPA private medical insurance, a generous holiday entitlement that increases with tenure, and the option to trade leave.
• Career Development – Access high-quality training, mentoring, and cross-functional opportunities within Catalent’s global network. Benefit from a subscription to LinkedIn Learning, providing access to 10,000+ online courses.
• Health & Wellbeing – Includes an employee assistance programme, on-site canteen facilities, and an active safety and “Patient First” culture. Join Employee Resource Groups that foster a diverse and inclusive workplace. Plus, participate in charitable activities.
• Excellent Location – Just a few minutes’ drive from J3A of the M8, with free on-site parking.

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.