Finance Assistant and Office Manager

Robert Half Careers; England; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading recruitment agency is seeking a Finance Assistant and Office Manager based in Kidlington, Oxford. This role involves processing supplier invoices, managing payment authorisations, and assisting in administrative tasks. The successful candidate will benefit from a salary of up to £30,000 and enjoy hybrid remote working options. Key experience in invoicing and reconciliations is essential.

Qualifications

• Experience with processing supplier invoices using a 3-way matching procedure.
• Ability to raise purchase orders and match purchase invoices.
• Experience in managing payment authorisation and supplier reconciliations.

Responsibilities

• Process supplier invoices and ensure payment authorisations.
• Raising purchase orders and handling discrepancies.
• Assist in multi-currency bank reconciliations.

Job description

Robert Half are pleased to be partnering with a well-established organisation based in Kidlington (Oxford) to recruit a Finance Assistant and Office Manager. The Finance Assistant and Office Manager will receive a salary of up to £30,000 along with other attractive benefits including hybrid remote working.

Primary responsibilities;

• Processing of supplier invoices using a 3-way matching procedure
• Raising PO and matching purchase invoices
• Gaining authorisation for payment - liaising with department heads / purchasers to approve price and quantity discrepancies, checking that goods have been received and in appropriate condition, dealing with and ensuring receipt of supplier credit notes where necessary
• Supplier statement reconciliations
• Produce weekly (multi-currency) supplier payment runs & submitting payments for authorisation
• Filing and general admin tasks
• Maintaining the company ASL (Approved Supplier List)
• Assisting Procurement, when required, to raise purchase orders on the company's accounting system (as per the above)
• Processing staff expenses claims and receipts validating expenditure
• Processing staff credit card transactions and supporting receipts
• Multi-currency bank reconciliations

Key experience an...