Finance Assistant

HVSS - High Voltage Systems & Services Ltd; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading provider of high voltage systems in the UK is seeking to fill a full-time permanent role focused on processing purchase orders, allocating invoices, and maintaining financial records. Ideal candidates will have an accounting qualification and strong skills in Microsoft Office, particularly Excel. Benefits include 25 days holiday, enhanced maternity/paternity pay, and a pension scheme.

Benefits

25 days holiday + bank holidays

Up to 5 extra days holiday for long service

Option to purchase an additional 5 days holiday

Enhanced maternity and paternity pay

5% employer pension contribution

2x Death in Service Cover

Cycle to work scheme

Tuskers Green Car Scheme

Private health cover, half paid for by us after 3 years

Responsibilities

• Processing of purchase order requests on job costing system.
• Allocating purchase invoices against purchase orders.
• Distributing purchase invoices for authorisation.
• Logging and resolving purchase ledger queries.
• Reconciliation of all supplier statements.
• Setting up new suppliers on the accounting system.
• Maintaining supplier accounts with up-to-date details.
• Posting stores requisition forms onto job costing system.
• Raising sales invoices and issuing to customers.
• Preparing monthly job profitability reports.
• Providing financial support to other departments.

Skills

Good eye for detail

Good organisational skills

Good communications skills

Microsoft Office applications

Highly competent in Excel

Accounting experience

Education

Accounting Qualification i.e AAT level 3 or equivalent

Tools

Microsoft Excel

Google Sheets

Job description

Key Responsibilities

• Processing of purchase order requests on job costing system
• Allocating purchase invoices against purchase orders and querying any discrepancies
• Distributing purchase invoices for authorisation
• Logging of and resolving any purchase ledger queries in a timely manner
• Reconciliation of all supplier statements
• Setting up new suppliers on the accounting system
• Maintaining supplier accounts and ensuring all details are up to date
• Posting stores requisition forms onto the job costing system and querying any discrepancies
• Posting stores deliveries onto the stock system
• Raising of new jobs and variations on the job costing system
• Raising sales invoices and issuing to customers
• Issuing the monthly customer statements
• Logging and resolving customer queries in a timely manner
• Maintaining customer accounts to ensure all details are up to date
• Monitoring the accounts inbox
• Preparing the monthly job profitability reports
• Ensure that the daily post is distributed in a timely manner to all members of the HVSS team
• Provide financial support to other departments when requested
• Ad-Hoc financial duties when requested

Essential

Experience & Qualities

• Accounting Qualification i.e AAT level 3 or equivalent
• Good eye for detail
• Good organisational skills
• Good communications skills and ability to work well within a team
• Experience of working in an office environment
• Competent in the use of Microsoft Office applications, particularly Excel
• Highly competent in Excel and Google Sheets
• Accounting experience

Perks & Commitments

• Full Time, Permanent role
• Monday - Friday 8:30am - 17:00pm (40 hours per week)
• 25 days holiday + bank holidays as standard
• Up to 5 extra days holiday for long service
• The option to purchase an additional 5 days holiday per year
• Enhanced maternity and paternity pay
• 5% employer pension contribution
• 2x Death in Service Cover
• Cycle to work scheme
• Tuskers Green Car Scheme
• Private health cover, half paid for by us, and fully paid after 3 years