Facilities Officer

Scottish Legal Aid Board; City of Edinburgh; On-site; GBP 5,000 - 6,000; Part time

Benefits offered by this job

Flexible working

Pension contributions

Generous annual leave

Enhanced family-friendly leave entitl.

Wellbeing support

Cycle to Work scheme

Job summary

Scottish Legal Aid Board in Edinburgh is seeking a part-time administrator to support day-to-day office and building services. The postholder will provide administrative, reception and facilities support to maintain a safe, well-organised working environment.

The post is 0.2 FTE (7 hours per week) with the potential for additional hours as business needs arise. We offer a supportive environment, flexible working to maintain a healthy work-life balance and a competitive benefits package including

Qualifications

• Good organisational skills and attention to detail.
• Ability to communicate professionally with staff, visitors and external contacts.
• Ability to carry out routine administrative tasks, including email, record keeping and document handling.
• Ability to follow security, confidentiality and health and safety procedures.
• Ability to work reliably as part of a team and on own initiative.

Responsibilities

• mail, document management and administration
• reception and customer service
• facilities operations
• building security and safety.

Skills

Organisational skills

Communication

Administrative tasks

Health and safety

Teamwork

Job description

The purpose of this role is to support the effective day-to-day operation of office and building services. The postholder will provide administrative, reception and facilities support, helping to maintain a safe, secure and well-organised working environment while responding promptly and accurately to operational needs.

The post is part time, working seven hours each week (0.2 FTE).

There may be opportunities to work additional hours, dependent on business needs, service demand and staffing requirements. Additional hours are not guaranteed but will be offered where available and appropriate.

Key responsibilities include:

• mail, document management and administration
• reception and customer service
• facilities operations
• building security and safety.

To succeed in this role, you will need:

• good organisational skills and attention to detail
• the ability to communicate professionally with staff, visitors and external contacts
• the ability to carry out routine administrative tasks, including email, record keeping and document handling
• the ability to follow security, confidentiality and health and safety procedures
• the ability to work reliably as part of a team and on own initiative.

What we offer:

• A meaningful role where your work makes a real impact
• A supportive, inclusive and values-driven working environment
• Opportunities for learning and professional development
• Flexible working to support a healthy work-life balance
• A competitive salary and benefits package, including pension contributions
• Generous annual leave entitlement (34 days, rising to 42 days after two years' service)
• Enhanced family-friendly leave entitlements
• Access to wellbeing support, mental health support and an employee assistance programme
• Access to a wide range of discounts (including gym and retail) and the Cycle to Work scheme through our partner, Edenred.

For more details about this role and a full list of essential criteria and required competencies, please see the Job Description.

For assistance, please email [e-mail].

Following the sift, successful applicants will be invited to attend an interview (applicants should note any unsuitable dates on their application as this may be arranged at short notice).