Facilities Administrator

Reed; Slough; Vor Ort; GBP 23.000 - 29.000; Vollzeit

Benefits dieser Stelle

20 days annual leave

Bank Holidays

Company pension

Private healthcare

Death in Service

Ongoing training

Career development

Social events

Long Service Award

Internal Referral Bonus

Zusammenfassung

Reed is seeking a highly organised Facilities Administrator to join on-site operations at a busy UK site in Slough. You will support day-to-day facilities management, ensure compliance, handle client communications and act as a point of contact for engineers and contractors.

Key duties include coordinating maintenance via CAFM, maintaining health and safety records, raising purchase orders, and producing reports. The role requires strong organisational skills and proficiency in Microsoft Office.

Qualifikationen

• Experience in an Administrative, Facilities Administration, Helpdesk or Coordinator role.
• Experience in Facilities Management, Property, Building Services or Engineering environments is a plus.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Proficient with Word, Excel and Outlook.
• Experience using CAFM systems is desirable.

Aufgaben

• Provide administrative support to Facilities and Engineering teams.
• Raise and track maintenance requests through CAFM systems.
• Monitor and update Planned Preventative Maintenance schedules.
• Maintain site compliance records and health & safety documents.
• Coordinate contractor attendance, permits to work and access requirements.
• Respond to client and occupier queries via email and phone.
• Produce reports, spreadsheets and contract documentation as required.
• Assist with purchase orders and invoices.
• Organise meetings and maintain site records and filing systems.
• Assist with general office administration duties.

Kenntnisse

Organised

Time management

Communication

Microsoft Office

CAFM systems

Customer focus

Tools

CAFM software

Jobbeschreibung

acilities Administrator

Location: Slough (Site-Based)
Salary: GBP26,000 per annum
Hours: Monday to Friday, 8:00am - 5:00pm

About the Role

We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough.

This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site.

Key Responsibilities

• Provide administrative support to the Facilities and Engineering teams.
• Raise, manage and track reactive and planned maintenance requests through CAFM systems.
• Monitor and update Planned Preventative Maintenance (PPM) schedules.
• Maintain site compliance records and health & safety documentation.
• Coordinate contractor attendance, permits to work and access requirements.
• Respond to client and occupier queries via email and telephone.
• Produce reports, spreadsheets and contract documentation as required.
• Support the processing of purchase orders and invoices.
• Organise meetings and maintain accurate site records and filing systems.
• Assist with general office administration duties.

Experience & Skills Required

• Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position.
• Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Experience using CAFM systems is desirable.
• Professional and customer-focused approach.
• Ability to prioritise workloads and meet deadlines.

Benefits

• 20 days annual leave plus Bank Holidays.
• Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days.
• Employee Assistance Programme (EAP) available from the start of employment.
• Company pension scheme following qualifying period.
• Overtime opportunities paid where applicable.
• Private healthcare available following the qualifying period.
• Death in Service benefit after one year of employment.
• Company social events throughout the year.
• Long Service Award Scheme.
• Internal Referral Bonus Scheme.
• Ongoing training and career development opportunities.