Facilities Administrator

Confidential; Slough; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

20 days annual leave

Bank Holidays

Employee Assistance Programme

Pension scheme

Private healthcare

Company social events

Job summary

Confidential is seeking a Facilities Administrator to join a busy on-site Facilities Management team in Slough.

You will provide administrative support to the Facilities and Engineering teams, manage maintenance requests through CAFM, and help maintain compliance and documentation.

Qualifications

• Experience in administrative roles within facilities or engineering environments.
• Strong organisational abilities and time management.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience using CAFM systems is desirable.

Responsibilities

• Provide administrative support to Facilities and Engineering teams.
• Raise, manage and track maintenance requests via CAFM systems.
• Monitor and update Planned Preventative Maintenance schedules.
• Maintain site compliance records and health & safety docs.
• Coordinate contractor attendance, permits to work and access.
• Respond to client/occupier queries via email/phone.
• Produce reports, spreadsheets and contract documentation as required.
• Assist with purchase orders and invoices processing.
• Organise meetings and keep accurate site records and filing.
• Assist with general office administration tasks.

Skills

Administrative experience

Facilities management

Organisational skills

Communication skills

MS Office

CAFM systems

Customer-focused

Tools

CAFM software

Job description

acilities Administrator

Location: Slough (Site-Based)

Salary: £26,000 per annum

Hours: Monday to Friday, 8:00am - 5:00pm

About the Role

We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough.

This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site.

Key Responsibilities

• - Provide administrative support to the Facilities and Engineering teams.
• - Raise, manage and track reactive and planned maintenance requests through CAFM systems.
• - Monitor and update Planned Preventative Maintenance (PPM) schedules.
• - Maintain site compliance records and health & safety documentation.
• - Coordinate contractor attendance, permits to work and access requirements.
• - Respond to client and occupier queries via email and telephone.
• - Produce reports, spreadsheets and contract documentation as required.
• - Support the processing of purchase orders and invoices.
• - Organise meetings and maintain accurate site records and filing systems.
• - Assist with general office administration duties.

Experience & Skills Required

• - Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position.
• - Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous.
• - Strong organisational and time management skills.
• - Excellent communication skills, both written and verbal.
• - Proficient in Microsoft Office, including Word, Excel and Outlook.
• - Experience using CAFM systems is desirable.
• - Professional and customer-focused approach.
• - Ability to prioritise workloads and meet deadlines.

Benefits

• - 20 days annual leave plus Bank Holidays.
• - Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days.
• - Employee Assistance Programme (EAP) available from the start of employment.
• - Company pension scheme following qualifying period.
• - Overtime opportunities paid where applicable.
• - Private healthcare available following the qualifying period.
• - Death in Service benefit after one year of employment.
• - Company social events throughout the year.
• - Long Service Award Scheme.
• - Internal Referral Bonus Scheme.
• - Ongoing training and career development opportunities.