Facilities Administrator

Reed Specialist Recruitment; Slough; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

20 days annual leave + Bank Holidays

Employee Assistance Programme

Company pension

Overtime opportunities

Private healthcare

Death in Service benefit

Social events

Long Service Award

Internal Referral Bonus

Training and career development

Job summary

Reed Specialist Recruitment is seeking a highly organised Facilities Administrator to join a busy on-site facilities team in Slough. This is a site-based role with a salary of £26,000 per annum.

This fast-paced role supports the day-to-day operations of a commercial building, manages maintenance requests via CAFM, and keeps compliance documents up to date. You will act as a key contact for engineers, contractors and clients, ensuring smooth site running and high service standards.

Qualifications

• Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position.
• Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Experience using CAFM systems is desirable.
• Professional and customer-focused approach.
• Ability to prioritise workloads and meet deadlines.

Responsibilities

• Provide administrative support to the Facilities and Engineering teams.
• Raise, manage and track reactive and planned maintenance requests through CAFM systems.
• Monitor and update Planned Preventative Maintenance (PPM) schedules.
• Maintain site compliance records and health & safety documentation.
• Coordinate contractor attendance, permits to work and access requirements.
• Respond to client and occupier queries via email and telephone.
• Produce reports, spreadsheets and contract documentation as required.
• Support the processing of purchase orders and invoices.
• Organise meetings and maintain accurate site records and filing systems.
• Assist with general office administration duties.

Skills

Administrative experience

Organisational skills

Communication skills

Time management

Customer service

Tools

Microsoft Office

Excel

CAFM systems

Job description

Location: Slough (Site-Based)

Salary: £26,000 per annum

Hours: Monday to Friday, 8:00am - 5:00pm

About the Role

We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough.

This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site.

Key Responsibilities

• Provide administrative support to the Facilities and Engineering teams.
• Raise, manage and track reactive and planned maintenance requests through CAFM systems.
• Monitor and update Planned Preventative Maintenance (PPM) schedules.
• Maintain site compliance records and health & safety documentation.
• Coordinate contractor attendance, permits to work and access requirements.
• Respond to client and occupier queries via email and telephone.
• Produce reports, spreadsheets and contract documentation as required.
• Support the processing of purchase orders and invoices.
• Organise meetings and maintain accurate site records and filing systems.
• Assist with general office administration duties.

Experience & Skills Required

• Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position.
• Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Experience using CAFM systems is desirable.
• Professional and customer-focused approach.
• Ability to prioritise workloads and meet deadlines.

Benefits

• 20 days annual leave plus Bank Holidays.
• Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days.
• Employee Assistance Programme (EAP) available from the start of employment.
• Company pension scheme following qualifying period.
• Overtime opportunities paid where applicable.
• Private healthcare available following the qualifying period.
• Death in Service benefit after one year of employment.
• Company social events throughout the year.
• Long Service Award Scheme.
• Internal Referral Bonus Scheme.
• Ongoing training and career development opportunities.

This is an excellent opportunity for an organised and professional Administrator looking to build a long-term career within Facilities Management while working on a prestigious site in Slough. Applications are welcomed from candidates with strong administrative experience and a proactive approach to customer service and teamwork.