Facilities & Office Coordinator

Thorn Baker Group; Bingham; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Onsite gym

Games room

Free onsite parking

Newly renovated office

Job summary

Thorn Baker Industrial Recruitment are recruiting for a Facilities & HR Coordinator to join a busy distribution company in the Bingham area of Nottingham. You will be the heartbeat of the office, overseeing facilities, supplier relationships and HR administration in a fast-paced e-commerce FMCG environment.

The role combines office operations, HR onboarding, contracts and general admin, with typical hours Monday to Friday 10am–6pm.

Qualifications

• Experience in office administration or facilities management.
• HR administration experience or onboarding knowledge.
• Strong written and verbal communication.

Responsibilities

• Manage day-to-day running of the office and ensure everything operates efficiently.
• Coordinate office maintenance, repairs and contractor visits.
• Manage relationships with service providers.
• Monitor and renew contracts including telecoms and office services.
• Oversee office security systems including alarms, CCTV and access arrangements.
• Coordinate waste collection and recycling services.
• Order stationery, office supplies and workplace consumables.
• Ensure the office remains clean, safe and fully operational at all times.
• Identify improvements and proactively resolve issues before they become problems.
• Support onboarding process for new employees.
• Prepare offer letters, contracts and new starter documentation.
• Maintain accurate employee records and HR administration.
• Liaise with external HR provider when required.
• Provide general administrative support across the business.
• Assist with internal communications and office initiatives.

Skills

Organisational skills

Communication

Problem solving

Multitasking

Tools

Microsoft Office

Job description

Thorn Baker Industrial Recruitment are currently recruiting for a Facilities & HR Coordinator to join a busy, well known distribution company based in the Bingham area of Nottingham.

Job Overview

We're looking for a proactive, highly organised Facilities & HR Coordinatorto become the heartbeat of our busy office. This is a varied, hands on position where no two days are the same. You'll be responsible for ensuring our workplace runs smoothly while supporting our people processes and providing essential administrative support across the business.

Working within a fast-paced e-commerce FMCG environment, you'll take ownership of our office operations, facilities coordination and employee administration. This role would suit someone who enjoys solving problems, takes pride in staying organised and is always one step ahead.

Pay & Benefits

• Starting Salary of £35,000+
• Working Monday - Friday 10am - 6pm
• 33 days annual leave (including bank holidays)
• Onsite Gym and Games Room
• Free onsite parking
• Newly renovated office space

Office & Facilities

• Manage the day-to-day running of the office and ensure everything operates efficiently.
• Coordinate office maintenance, repairs and contractor visits.
• Manage relationships with service providers
• Monitor and renew contracts including telecoms and office services.
• Oversee office security systems including alarms, CCTV and access arrangements.
• Coordinate waste collection and recycling services.
• Order stationery, office supplies and workplace consumables.
• Ensure the office remains clean, safe and fully operational at all times.
• Identify improvements and proactively resolve issues before they become problems.

HR & Administration

• Support the onboarding process for new employees.
• Prepare offer letters, contracts and new starter documentation.
• Maintain accurate employee records and HR administration.
• Liaise with our external HR provider when required.
• Provide general administrative support across the business.
• Assist with internal communications and office initiatives.

About You

We're looking for someone who is:

• Exceptionally organised with excellent attention to detail.
• Proactive and confident taking ownership of tasks.
• Comfortable managing multiple priorities in a fast-paced environment.
• A strong communicator who enjoys building relationships with colleagues and suppliers.
• Practical and solutions-focused with a "can-do" attitude.
• Experienced in office administration, office management, facilities coordination or a similar role.
• Familiar with basic HR administration such as onboarding and employee documentation (full HR support is provided externally for more complex employee matters).
• Confident using Microsoft Office and general business systems.