Facilities Manager

The Staffing Network Ltd; England; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading staffing agency is seeking a highly organised Facilities Manager to oversee various facilities-related projects. The ideal candidate will excel in Microsoft Office, possess strong organisational and communication skills, and have a solid understanding of building regulations and health and safety issues. Responsibilities include managing budgets, contractors, and service contracts while ensuring minimal disruption to business operations. This role offers the opportunity to work in a friendly yet professional environment.

Qualifications

• High proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Excellent written and verbal communication skills.
• Strong organisational and prioritisation skills.

Responsibilities

• Prepare annual budgets and monthly task updates.
• Manage facilities-related projects from start to completion.
• Review service contracts and ensure timely servicing.

Skills

Microsoft Office proficiency

Excellent communication skills

Self-motivated

Organisation and time management

Knowledge of building regulations

Health and safety awareness

Negotiation skills

Education

Relevant qualifications and commercial experience

Member of the Institute of Workplace and Facilities Management (preferred)

Job description

Overview

This client is offering an excellent opportunity for a highly organised professional Facilities Manager, with proven ability and experience in facilities management, to work for a successful, forward thinking organisation that can offer an informal, friendly but professional and hard working environment.

Key Tasks

• Prepare detailed, itemised annual budgets, monthly updates on tasks and quarterly updates on budgets.
• Implement and maintain a preferred suppliers list, ensuring all contractors have the correct insurances in place and have an appropriate health and safety policy where applicable.
• Source quotations from preferred contractors, architects, designers, service providers and suppliers and negotiate accordingly to achieve the best mix of value and appropriate quality.
• Ensure contractors provide method statements and risk assessments and liaise with the Health and Safety Manager to confirm that these are adequate before works commence.
• Manage all facilities–related projects ranging from minor refurbishments to major building programmes, from commission to signed off completion. Liaise closely with all external contractors, architects, designers, service providers and suppliers during these projects to ensure disruption to business is kept to a minimum. This may include the need to supervise work out of hours and at weekends.
• Review and manage service and maintenance contracts (gas boiler, instant water boilers, intruder alarm, air conditioning etc), ensuring that all servicing is completed in a timely manner, that all relevant documentation is obtained and any actions completed.
• n conjunction with the Health and Safety Manager ensure the delivery and installation of all machinery and equipment isപ്പെടുത്തി managed in a safe and efficient manner.and ensure all calibrated inspection and test equipment is documented and serviced annually in a timely manner, by a suitably qualified professional company.

Personal Specification

The ideal candidate will be able to demonstrate the following knowledge, skills, experience and qualifications required to undertake the role effectively:

• High level of proficiency in Microsoft Office packages Att especially Outlook, Excel and Word.
• Excellent communication skills both written and verbal.
• Self–motivating and able to work on own initiative.
• Organisation and time management skills; versatility and ability to prioritise workloads.
• Good knowledge of building and CDM regulations.
• Awareness of health and safety issues, especially risk assessments and method statements.
• Member of the Institute of Workplace and Facilities Management preferred.
• Relevant qualifications and commercial experience.
• Strong numeracy skills with the ability to understand, organise and present financial data.
• Research and networking skills with the ability to draw information from various sources.
• Strong negotiation skills.
• Ability to work with diagrams, contracts, plan.