Facilities Coordinator- Managing Agent

Concrete Consulting; City Of London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Concrete Consulting is seeking a Facilities Coordinator to support the FM operational team in Mayfair. You will liaise with service partners to ensure risk assessments and method statements are completed and filed before works proceed.

You will produce monthly reporting on partner performance, manage invoicing, raise POs, and keep the H&S platform updated. Strong on-site communication with stakeholders, and a customer-centric, highly organised approach, are essential.

Qualifications

• Strong communication with on-site stakeholders and written correspondence.
• Highly organised and able to manage multiple tasks and priorities.
• Experience coordinating facilities or FM operations is a plus.

Responsibilities

• Liaise with service partners to ensure risk assessments and method statements are completed and filed before works.
• Produce monthly reporting on service partner performance.
• Process service partner invoicing and raise POs; instruct and chase up works.
• Keep the H&S platform updated and ensure compliance.
• Manage post, couriers, bookings and track spend; take minutes and maintain diary.

Skills

Stakeholder comms

Organised

Customer-centric

Diary management

Risk coordination

H&S coordination

Job description

Facilities Coordinator to support FM operational team in the heart of Mayfair

Daily responsibilities will include liaison with service partners making sure that all risk assessments and method statements are completed and filed before works are carried out, producing monthly reporting on service partner performance and dealing with any service partner invoicing, keeping the H&S platform updated, raising PO's and instructing and chasing up works, dealing with post, couriers , making bookings , tracking spend, taking minutes, diary management.

There will also be a lot of direct communication with stakeholders on site both verbal and written so it is important that these are strong. The role does require an individual that is very customer centric and organised.