Facilities Coordinator/ Administrator - Developer

Concrete Consulting; City Of London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Concrete Consulting is seeking a Facilities Coordinator / Administrator to support the FM operational team in Mayfair. You will coordinate service partners, ensure risk assessments and method statements are completed, and produce monthly performance reports while handling invoicing, PO creation and spend tracking.

Strong communication with on-site stakeholders and excellent organisational skills are essential.

Qualifications

• Experience coordinating service partners and maintaining risk assessments and method statements.
• Strong stakeholder communication and diary management.
• Customer-focused, highly organised with attention to detail.

Responsibilities

• Coordinate service partners and ensure risk assessments and method statements are completed and filed.
• Produce monthly reports on service partner performance.
• Process invoicing, raise POs, track spend and keep H&S platform updated.
• Take minutes, manage diaries, and handle post and couriers.
• Liaise with on-site stakeholders and coordinate bookings.

Skills

Stakeholder management

Administrative coordination

Organisational skills

Communication skills

Job description

Facilities Coordinator / Administrator to support FM operational team in the heart of Mayfair

Daily responsibilities will include liaison with service partners making sure that all risk assessments and method statements are completed and filed before works are carried out, producing monthly reporting on service partner performance and dealing with any service partner invoicing, keeping the H&S platform updated, raising PO's and instructing and chasing up works, dealing with post, couriers, making bookings, tracking spend, taking minutes, diary management

There will also be a lot of direct communication with stakeholders on site both verbal and written so it is important that these are strong. The role does require an individual that is very customer centric and organised.