Facilities Coordinator/ Administrator - Developer

IWFM; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

IWFM in Mayfair is seeking a Facilities Coordinator / Administrator to support the FM operational team on-site. You will liaise with service partners to ensure risk assessments and method statements are completed and filed before works are carried out, and you will produce monthly reporting on service partner performance.

The role requires strong communication with stakeholders on site and a customer-centric, highly organised approach to handling H&S records, POs, spend tracking, minutes and

Qualifications

• Liaise with service partners to ensure risk assessments and method statements are completed and filed before works.
• Produce monthly reporting on service partner performance.
• Deal with service partner invoicing and purchase orders.
• Keep the H&S platform updated, raise POs and instruct and chase up works.
• Direct communication with on-site stakeholders (verbal and written); must be customer-centric and well-organised.

Responsibilities

• Liaise with service partners to ensure risk assessments and method statements are completed and filed before works.
• Produce monthly reporting on service partner performance.
• Deal with service partner invoicing and purchase orders; track spend.
• Keep the H&S platform updated; raise POs and instruct/chase up works.
• Provide clear communication with on-site stakeholders; maintain a customer-centric, organised approach.

Job description

Facilities Coordinator / Administrator to support FM operational team in the heart of Mayfair

Daily responsibilities will include liaison with service partners making sure that all risk assessments and method statements are completed and filed before works are carried out, producing monthly reporting on service partner performance and dealing with any service partner invoicing, keeping the H&S platform updated, raising PO's and instructing and chasing up works, dealing with post, couriers, making bookings, tracking spend, taking minutes, diary management

There will also be a lot of direct communication with stakeholders on site both verbal and written so it is important that these are strong. The role does require an individual that is very customer centric and organised.