Facilities Coordinator (6-Month FTC)

Manufacturing Technology Centre; Coventry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A facility management company in Coventry is seeking a Facilities Coordinator to support maintenance operations across multiple sites. The role involves coordinating contractor work, capturing maintenance costs, and ensuring documentation is completed. Ideal candidates have strong organizational and IT skills, with experience in administrative roles. This position offers an opportunity to contribute to an efficient facilities management system.

Qualifications

• Experience in an administration or coordinator position.
• Proven ability to deliver tasks on time.
• Familiarity with planning and organization.
• Capable of managing multiple tasks and disciplines.
• Strong IT skills are essential.

Responsibilities

• Support the Facilities Management team in KPI delivery.
• Book external contractors for maintenance work.
• Capture maintenance cost data across all sites.
• Ensure documentation from contractors is obtained.
• Log jobs through the maintenance management system.
• Maintain equipment and plant preventative maintenance schedules.

Skills

Administration experience

Time management

Planning experience

Managing multiple disciplines

IT skills

Job description

Reporting to the Lead Coordinator based in Coventry and working closely alongside the rest of the teams at Coventry, Liverpool and Oxford.

The Facilities coordinator will be responsible for supporting the Facilities and workshop maintenance teams in successfully executing reactive and preventative maintenance.

Main Responsibilities

• Support the Facilities Management team in ensuring the delivery of KPI,s
• Ensure external contractors are booked onsite to perform maintenance on workshop and facilities equipment.
• Review service contracts for workshop and facilities equipment.
• Support the data capture of maintenance running cost across all sites, including planned/reactive maintenance and utilities data.
• ensure external contractor documentation, ensuring all relevant documentation is obtained from the contractor prior to and on completion of works and loaded onto the CAFM system.
• Actively assign and log jobs through a maintenance management system
• Be a point of contact for the Maintenance Helpdesk
• Be responsible for providing data as required to support workshop and facilities KPI's on request of the head of Facilities
• Responsible for ensuring the buildings and workshops asset list remains relevant and up to date.
• Responsible for ensuring job schedules are created and kept up to date.
• Ensure all workshop and facilities machinery electronic versions of the OEM manual are uploaded to CAFM or maintenance management system.
• Be responsible for creating the equipment and plant preventative maintenance work orders.
• Keep logs of all equipment breakdowns
• Obtain quotations and raise purchase requests.

Person Specification

Essential Skills/Qualifications/Experience

• Experience in an administration or coordinator position
• Experience of delivering tasks on time
• Preferably with experience of planning
• Experience in managing multiple disciplines.
• Strong I.T skills
• Individuals with less experience will be considered if they can demonstrate an equivalent skill set.

General Skills and Abilities

• Strong numeracy and literacy skills
• Self-motivated with ability to meet deadlines.
• Excellent communication skills, both written and oral
• Ability to work within a team-focused environment.
• Articulate with interpersonal skills.
• Keen attention to detail
• Can do attitude.
• Reliable
• High level of personal integrity

Desirable Skills/Qualifications/Experience

Preferably from a facilities maintenance background or be familiar with