Estates & Facilities Coordinator

Capita; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

Capita is seeking a Facilities Management professional to support the Estates and Facilities team in London. The role requires managing documentation, stakeholder relationships, and occupancy reports, while providing analytical support. Competitive benefits include generous holiday, pension plan, and a commitment to inclusion.

Benefits

23 days’ holiday, increasing to 27

Paid days for volunteering

Company pension and life assurance

Cycle-to-work scheme

Access to discounts and employee networks

Qualifications

• Proven ability to develop and maintain strong professional relationships.
• Strong analytical and problem-solving skills with attention to detail.
• Experience with financial systems and automation.

Responsibilities

• Helping in day-to-day management of facilities records and updating plans.
• Managing relationships between stakeholders including clients and delivery partners.
• Coordinating activities and ensuring records are maintained.

Skills

Communication

Analytical skills

Problem-solving

Relationship management

Tools

Property management software

AutoCAD

Job description

Job Description:

What you'll be doing :

• Helping the Estates and Facilities team in day-to-day management of obtaining documentation for accurate facilities management records.
• Updating plans and occupancy, leases, licenses, and other schedules using AutoCAD or similar software.
• Verifying costs and share of costs for the NHS Trust across the Trust sites.
• Managing relationships between the client and key stakeholders, including Capita Local Government Business Services and its delivery partners.
• Collaborating with colleagues and between Capita and the client Trust on budgets, reporting, and analysis, including CAFM data such as costs, occupancy dates, and space records.
• Overseeing and understanding occupancy by service for the NHS client department, ensuring all participants understand their roles and responsibilities.
• Coordinating daily and periodic activities, liaising with delivery partners to ensure records are updated and maintained.
• Resolving queries and proactively addressing potential issues.

What we're looking for :

• Proven ability to develop and maintain strong professional relationships at all levels.
• Success in influencing, leading, supporting, and motivating stakeholders to achieve outcomes.
• Strong analytical and problem-solving skills with attention to detail and initiative.
• Experience with financial systems and automation, such as property management software.
• Excellent communication and interpersonal skills.
• Broad experience or understanding of transactional finance functions.
• Ability to manage workload and prioritize effectively to meet deadlines.

About Local Government Services

We’re transforming how governments and local councils serve the public through technology, innovation, and expertise to improve services and save costs. Join us to contribute to initiatives like answering emergency calls and improving air quality in London.

What’s in it for you?

• Competitive salary
• 23 days’ holiday, increasing to 27, with options to buy extra leave
• Paid days out for volunteering or charity work
• Company benefits including pension, life assurance, cycle-to-work scheme, paid parental leave, and more
• Access to discounts and employee networks promoting diversity and inclusion

Next steps:

Click ‘Apply now’ to submit your application. We are committed to an inclusive recruitment process and environment. For support or alternative formats, contact Iqbal at 07784 237318 or email. For more info, visit the Capita Careers website.

Location: London, United Kingdom

Time Type: Full time

Contract Type: Permanent