Facilities Co-Ordinator

NHS Professionals; Sandford-on-Thames; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Competitive pay

Bank shifts portal

Multi locational

Training & development opportunities

Holiday allowance

Stakeholder pension

Job summary

NHS Professionals is seeking a Facilities Co-Ordinator to supervise housekeepers and porters, manage rotas and staff performance, and coordinate cross-site coverage across trusts. The role includes delivering COSHH and H&S training to ward staff and ensuring timely recording of training and leave.

You may also assist with payroll issues and supplier coordination. The position is a 37.5-hour per week, temporary for 3–6 months with potential for permanency, based at Littlemore Mental Health Centre

Qualifications

• Supervisory level experience is required.
• Knowledge of COSHH and health & safety regulations.
• Reliable and organised with strong administration and interpersonal skills.
• Proficient in Microsoft Office suite.

Responsibilities

• Supervise housekeepers and porters within the hub and manage performance.
• Provide COSHH/H&S training to ward managers and staff.
• Coordinate rotas to meet service needs and liaise with Facilities Support Manager.
• Arrange agency cover when gaps appear and coordinate cross-site duties.

Skills

Supervisory experience

COSHH knowledge

Interpersonal skills

Administrative skills

Microsoft Office

Education

Vocational Level 3 qualification

2 years relevant experience

Tools

Microsoft Office

Job description

Job Title: Facilities Co-Ordinator

Location: Littlemore Mental Health Centre, OX4 4XN – must be a car driver and be able to travel to multiple sites occasionally for emergency cover

Hours: 37.5 hours per week – Monday – Friday 8am – 4pm

Trust: Oxford Health NHS Foundation Trust

Role type: Temporary for 3 – 6 months with possibility of becoming permanent

Reference: 90968

Role details

To supervise housekeepers and porters in their designated hub including conducting return to work interviews, one to one supervision and local management of work performance

Duties & responsibilities

• To deal with day-to-day staffing issues whilst escalating any staffing issues requiring more formal approach to Facilities Support Manager
• To provide training in Waste/food/COSHH and H & S as per legislation to ward managers/clinical and ancillary staff.
• To liaise with senior housekeepers on a weekly basis to ensure rotas are adequate to meet the needs of the service and identify any gaps to the Facilities Support Manager.
• To be responsible for identifying any gaps in staffing levels and arrange agency or appropriate cover.
• Be prepared to provide cover for catering provision on the wards in the event of shortage.
• To be responsible for managing and recording all domestic and porter mandatory training to include the booking and providing of this information to the departmental dashboard.
• To arrange for the Trust and local induction for all new starters within the team
• To be responsible for recording the domestic and porter annual leave and sickness
• To be responsible for collating all timesheets in a timely manner and to complete the turnaround document and ensuring accuracy at all times
• To assist staff with any payroll issues
• To be responsible for ordering all consumables for the domestic and porter teams
• To assist senior housekeeper with the provision of COSHH data sheets to update manual in all cleaning areas
• To assist Facilities, Support Manager in audits as and when required
• Co-ordinate patient surveys with ward managers and collate results to provide information for the dashboard and board reports
• Processing order and reconcile with invoices using the E-proc system (or other Trust system in use at any time, identifying and resolving, where possible queries or anomalies in liaison with suppliers and the Finance department as necessary, and meeting payment targets
• Arrange housekeeping meetings and provide minutes and ensure follow up action is completed.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You’ll learn

You’ll learn the following whilst working at the trust:

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

Skills/experience

• Supervisory level experience
• Knowledge of COSHH
• Reliable and organised paying attention to detail, with excellent interpersonal skills
• Strong administration skills
• Microsoft office skills

Benefits

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

About NHS Professionals

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work‑life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.