Facilities Co-ordinator

National Trust; Dittisham; On-site; GBP 17,000; Full time

Job summary

A heritage conservation organization is seeking a Facilities Co-ordinator to keep their property running smoothly. You will manage compliance tasks, coordinate services, and ensure efficient operations while engaging with contractors. Applicants should have experience in facilities management, good customer service skills, and be comfortable using hand tools. A driving licence and access to a vehicle are essential for this role. The position offers excellent perks including a pension scheme and substantial holiday allowances.

Benefits

Substantial pension scheme

Free entry to National Trust places

Rental deposit loan scheme

Season ticket loan

EV car lease scheme

Gym memberships and shopping discounts

Up to 32 days holiday allowance

Flexible working

Employee assistance programme

Free parking at most Trust places

Qualifications

• Experience in coordination and delivery of facilities management and support services.
• Experience in compliance and risk management.
• Ability to use systems and information management.

Responsibilities

• Complete compliance tasks and actions dictated by health and safety law.
• Manage waste, undertake gutter clearance, and perform minor repairs.
• Meet contractors and assist in coordinating planning.

Skills

Facilities management coordination

Compliance and risk management

Customer service

Teamwork

Using hand and power tools

Job description

Important notice In line with our redeployment policy, we’ll prioritise applications from employees who are under formal notice of redundancy.

We're looking for a Facilities Co-ordinator with the skills to keep Greenway in tiptop condition and running smoothly for all the people who visit and love the place.

Salary: £16,075.80 pro rata (FTE £26,793 per annum)

Contract: Permanent

Hours/working pattern: 1170 hours per year. This role is based on annualised hours, where the amount of hours you work each month may vary, however your salary will be paid in 12 equal instalments over the year.

What it's like to work here

Working across a portfolio of listed buildings, grounds and gardens in South Devon, working days are subject to the needs of the property and will be varied throughout the year. The Facilities Team is integral to the services provided and sensitive to the needs of our hundreds of thousands of paying visitors a year. We provide 7 day a week cover most of the year and are sympathetic to the working environment of our colleagues, we do all we can to make it happen!

We do our best to ensure minimal disruption whilst ensuring the facilities run efficiently, without waste and safely.

What you'll be doing

Reporting to the Facilities Manager, this is a practical role. You will complete compliance tasks and actions dictated by various health and safety law. This could include testing fire alarms, maintaining accurate records, managing waste, gutter clearance and some minor repairs. You will meet contractors to provide flexible access, share property knowledge and monitor work and assist to coordinate planning ensuring the best outcome for the Trust and the property teams. You will communicate effectively to ensure minimal disruption and support other teams to deliver excellent customer service in beautiful places. It is a varied role and may require last minute changes and flexibility during the working day. Due to the remoteness of some properties, a driving licence and access to your own vehicle is essential.

Who we're looking for

Applications from redeployees are assessed against the minimum criteria for the role. In your application, please provide details of how you meet the minimum criteria below:

• experience of coordination and delivery of facilities management and support services
• experience in compliance and risk management
• ability to use systems and information management
• awareness of conservation, environmental, and sustainability
• financial and resource coordination skills
• good customer service and teamwork skills
• experience of using hand tools and power tools

Additional criteria for all other applicants

• customer focused with a positive attitude
• a team player, but also can work on your own initiative
• comfortable using IT packages
• well organised and adaptable
• happy to learn new skills

The package

The National Trust has the motto ‘For everyone, for ever’ at its heart. We’re working hard to create an inclusive culture, where everyone feels they belong. It’s important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we’re for everyone, we want everyone to be welcome in our teams too.

• Substantial pension scheme of up to 10% basic salary
• Free entry to National Trust places for you, a guest and your children (under 18)
• Rental deposit loan scheme
• Season ticket loan
• EV car lease scheme
• Perks at work discounts such as gym memberships, shopping discount codes, cinema discounts
• Holiday allowance up to 32 days relating to length of service, plus holiday purchase scheme, subject to meeting minimum criteria.
• Flexible working whenever possible
• Employee assistance programme
• Free parking at most Trust places