Administrator

OCS; Bude; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Award-Winning Employer

Digital Learning

Retail Perks with Hapi app

Professional Growth

Flexible Pay with Wagestream

Job summary

OCS UK & Ireland is seeking an experienced administrator to provide general support across multiple sites. You will assist the Site Services Team with confidential organisational duties, reporting and communication to ensure smooth operations.

Key duties include coordinating workplace activity, scheduling maintenance, raising purchase orders and maintaining safety and policy compliance. The role requires effective communication and a proactive, flexible mindset.

Qualifications

• Excellent communication skills with customers and staff at all levels.
• Independent worker with proactive, flexible approach and ability to meet deadlines.
• Strong administrative and organisational skills with attention to detail.
• Experience performing a range of administrative duties.
• Positive, can-do attitude with good time management and planning.

Responsibilities

• Provide administration support to the Site Services Team for reporting, engagement and communication across the account.
• Coordinate and plan workplace activity.
• Support the scheduling of maintenance tasks across multiple sites.
• Interface with Helpdesk & CAFM system to ensure closed-loop processes from job initiation to completion.
• Raise purchase orders.
• Coordinate local maintenance deconfliction.
• Ensure work adheres to policies, Health & Safety legislation and statutory requirements.
• Undertake any other reasonable duties as requested by Manager.

Skills

Communication

Independent worker

Administrative skills

Organisational skills

Time management

Microsoft Office

Numerical agility

GCSE Maths & English

Education

GCSE Maths & English

Tools

Microsoft Office

Job description

Role Overview

To provide general administrative support for the account across multiple sites. Supporting on confidential organisational, business and administration duties to support the needs of the Site Services Team.

About The Role

Role Overview

To provide general administrative support for the account across multiple sites. Supporting on confidential organisational, business and administration duties to support the needs of the Site Services Team.

What you will do

• Provide administration support to the Site Services Team to ensure provision of efficient and effective reporting, engagement and communication across the account.
• Coordinate and plan workplace activity.
• Support the scheduling of maintenance tasks across multiple sites.
• Interface with the Helpdesk & CAFM system to ensure a ‘closed loop’ process from job initiation to completion.
• Raise purchase orders.
• Coordinate local maintenance deconfliction.
• Ensure work is performed in adherence with company policies, procedures and standards, Health & Safety legislation, and statutory requirements, in order to maintain the integrity of operational activities and the safety of employees, whilst providing a high-quality service to the customer.
• Any other reasonable duties as requested by Manager.

What you will need

• The ability to communicate effectively with customers and staff at all levels.
• Independent worker with a proactive, flexible approach and ability to meet tight deadlines.
• Excellent administrative and organisational skills with the ability to effectively plan and prioritise workload with attention to detail.
• Experience of providing a range of administrative duties.
• Enthusiastic, versatile, motivated, with a ‘can do’ attitude.
• Good time management and planning skills.
• Good IT skills including Microsoft business packages.
• Personable and approachable.
• Good grammatical & numerical agility gained at GCSE level in Maths & English.
• Previous experience in a facilities management role is advantageous.

The ability to attain and retain security clearance to DV level.

Security Clearance

This role will require National Security Clearance to be obtained and maintained.

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

• Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
• Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
• Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
• Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
• Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

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