Facilities & Admin Coordinator – Care Services

Cygnet; Stoke-on-Trent; On-site; GBP 32,000 - 36,000; Full time

Benefits offered by this job

Strong career progression

Expert supervision & support

Employee referral scheme

Pension scheme

Cycle to work scheme & employee-dis​

Job summary

Cygnet in Stoke-on-Trent is seeking an organised Facilities Coordinator to manage day-to-day facilities administration across the portfolio. The role focuses on logging works, obtaining quotes and approvals, and supporting site managers with urgent queries.

You will handle Out of Hours documentation and contribute to a smooth, compliant facilities operation to support care services. DBS checks may be required during onboarding.

Qualifications

• Excellent organisational and planning skills.
• Outstanding communication and interpersonal abilities.
• Good verbal and written communication skills, including report writing.
• Competent with Microsoft Office.
• Attention to detail and accuracy.
• Confidentiality and adaptability.
• Excellent communication skills.
• Information gathering and monitoring skills.
• Problem analysis and problem solving skills.

Responsibilities

• To log any required works on the facilities management software on a daily basis.
• To ensure the correct quotes and approval is received prior to logging on the facilities management software.
• Acting as a key contact for onsite maintenance or site managers with any urgent queries.
• To assist with the administration/documentation required for Out of Hours works.

Skills

Organisational skills

Planning

Communication

Microsoft Office

Attention to detail

Confidentiality

Adaptability

Information gathering

Problem solving

Tools

Microsoft Office

Facilities management software

Job description

Cygnet in Stoke-on-Trent is seeking an organised Facilities Coordinator to manage day-to-day facilities administration across the portfolio. The role focuses on logging works, obtaining quotes and approvals, and supporting site managers with urgent queries.

You will handle Out of Hours documentation and contribute to a smooth, compliant facilities operation to support care services. DBS checks may be required during onboarding.