Facilities Coordinator

Cygnet; Stoke-on-Trent; On-site; GBP 32,000 - 36,000; Full time

Benefits offered by this job

Strong career progression

Expert supervision & support

Employee referral scheme

Pension scheme

Cycle to work scheme & employee-dis​

Job summary

Cygnet in Stoke-on-Trent is seeking an organised Facilities Coordinator to manage day-to-day facilities administration across the portfolio. The role focuses on logging works, obtaining quotes and approvals, and supporting site managers with urgent queries.

You will handle Out of Hours documentation and contribute to a smooth, compliant facilities operation to support care services. DBS checks may be required during onboarding.

Qualifications

• Excellent organisational and planning skills.
• Outstanding communication and interpersonal abilities.
• Good verbal and written communication skills, including report writing.
• Competent with Microsoft Office.
• Attention to detail and accuracy.
• Confidentiality and adaptability.
• Excellent communication skills.
• Information gathering and monitoring skills.
• Problem analysis and problem solving skills.

Responsibilities

• To log any required works on the facilities management software on a daily basis.
• To ensure the correct quotes and approval is received prior to logging on the facilities management software.
• Acting as a key contact for onsite maintenance or site managers with any urgent queries.
• To assist with the administration/documentation required for Out of Hours works.

Skills

Organisational skills

Planning

Communication

Microsoft Office

Attention to detail

Confidentiality

Adaptability

Information gathering

Problem solving

Tools

Microsoft Office

Facilities management software

Job description

Helping others improve and turn their lives around – there’s no better feeling. It’s what we do for thousands of people at more than 150 sites across the UK. Be a part of it.

We are looking for an organised Facilities Coordinator with a passion for making a difference to others.

You’ll be working full time, Monday – Friday, helping ensure the safe and smooth running of services for the people in our care.

At Cygnet, our perks go way beyond pension schemes and excellent professional development.

You’ll also enjoy shopping, travel and leisure discounts – as well as a range of healthcare and financial benefits – to support you to be happy both in and out of work.

With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Job Summary

You will be responsible for managing the administrative process of the day to day facilities management software across the portfolio.

You will be responsible for ensuring the paperwork associated with all aspects of facilities management is correct and in order in accordance with the policies and procedures of the company.

Your day-to-day…

To log any required works on the facilities management software on a daily basis

To ensure the correct quotes and approval is received prior to logging on the facilities management software

Acting as a key contact for onsite maintenance or site managers with any urgent queries

To assist with the administration/documentation required for Out of Hours works

Why Cygnet? We’ll offer you…

• Strong career progression opportunities
• Expert supervision & support
• Employee referral scheme
• Pension scheme
• “Cycle to work” scheme & employee discount saving

You are…

• Excellent organisational and planning skills
• Outstanding communication and interpersonal abilities
• Good verbal and written communication skills, including report writing skills
• Competent with Microsoft office
• Attention to detail and accuracy
• Confidentiality and adaptability
• Excellent communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users & their families.

What next?