Face-Fit & Scheduling Operations Coordinator

3t | Training Services (UK); Aberdeen City; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

HSF Health Plan

Perkbox

Cycle to Work Scheme

Subsidised lunches

Pension contributions 5% (Employee) &

3% (Employer)

Job summary

3t is recruiting an Operations Support Coordinator to support day-to-day planning and administration for the Scotland training division in Dyce, Aberdeen. The role includes face-fit testing and coordinating delivery, staff holidays, and scheduling to meet demand.

The position is a permanent, 40-hour week with 8.30am–5.00pm hours, and benefits such as health plan, cycle to work, lunch subsidies and pension contributions.

Qualifications

• Exceptional communication skills.
• Excellent organisational skills with the ability to multitask.
• Good working knowledge of Microsoft Office, in particular Excel, Outlook, PowerPoint, Word
• The ability to work to strict timescales
• The ability to work on your own initiative with minimal supervision

Responsibilities

• Carrying out face-fit testing.
• Supporting the day-to-day email enquiries relating to planning for the training in centre and at client premises
• Assist with planning in all instructional staff’s holiday requests, CPD, internal & external training and internal verifications.
• Scheduling of all course dates including advance schedule & reactive planning to meet demand
• Participate in planning meetings to understand longer term requirements, targets, growth areas while also maintaining high instructor / facility efficiencies
• Coordinate external instructors and assessors to ensure we are able to meet delivery demands
• Raise PO’s & checking invoices as necessary
• Liaise with other UK centres to coordinate booking of instructors, equipment and facilities
• Coordinate all off-site travel & accommodation for delivery team (and other staff members where required)
• All associated reporting and administrative support tasks
• Undertake additional duties as requested

Skills

Communication

Organisation

MS Office

Time management

Independent work

Job description

3t is recruiting an Operations Support Coordinator to support day-to-day planning and administration for the Scotland training division in Dyce, Aberdeen. The role includes face-fit testing and coordinating delivery, staff holidays, and scheduling to meet demand.

The position is a permanent, 40-hour week with 8.30am–5.00pm hours, and benefits such as health plan, cycle to work, lunch subsidies and pension contributions.