Operations Support Coordinator

3t; Aberdeen City; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Holiday entitlement 33 days (incl. }{

Job summary

3t in Dyce, Aberdeen, is seeking an Operations Support Coordinator on a permanent contract. The role involves day-to-day planning and administration for the Scotland training division, including face-fit testing, scheduling, and coordinating instructors and travel.

It requires strong communication and organisational skills and a proactive approach. The position offers a 40-hour week, with hours from 8:30am to 5:00pm, and benefits such as pension, health plan, cycle to work, and subsidised

Qualifications

• Exceptional communication skills.
• Excellent organisational abilities and multitasking capacity.
• Proficient with Microsoft Office (Excel, Outlook, PowerPoint, Word).
• Ability to work to strict timescales and deadlines.
• Self-motivated with initiative and problem-solving mindset.

Responsibilities

• Carry out face fit testing.
• Support day-to-day planning for training at centres and client premises.
• Assist with planning holiday requests, CPD, internal/external training and verifications.
• Schedule all course dates and manage advance and reactive planning to meet demand.
• Coordinate external instructors and assessors to meet delivery needs.
• Raise purchase orders and check invoices as required.
• Liaise with UK centres to coordinate bookings of instructors, equipment and facilities.
• Arrange off-site travel and accommodation for the delivery team and others.
• Provide reporting and administrative support; undertake additional duties as needed.

Skills

Exceptional communication

Organisational skills

Multitasking

Timely delivery

Initiative

Problem solving

Tools

Microsoft Office

Job description

Applicants must already have the unrestricted right to work in the UK. We are unable to provide visa support for this role.

3t is currently looking to recruit an Operations Support Coordinator on a permanent contract in Dyce, Aberdeen, UK.

Salary and Benefits Package

• Up to £29,823.17 per annum
• Holiday entitlement of 33 days (including mandatory days off to cover Christmas and New Year)
• HSF Health Plan and Perkbox
• Cycle to Work Scheme
• Subsidised lunches from our onsite canteen
• Pension contributions 5% (Employee) & 3% (Employer)
• This role is contracted at 40 hours per week.
• Your normal hours of work will be between 8.30am to 5.00pm, Monday to Friday.
• Each working day includes an unpaid lunch break of 30 minutes per day.

The Opportunity Role Purpose

The main duties of the operations Coordinator will be to support in the day-to-day planning and administration activities associated with the smooth and efficient operation of the Scotland training division along with the requirement to carry out face-fit testing.

About 3t

3t is a leading provider of training services and learning technology solutions. With Training, Technology and Transformation at the core of its offering, 3t delivers safety-critical training across energy, renewables, power, marine, construction, gas, electric and water sectors. The company trains more than 200,000 delegates per year and is the number one provider of training to the UK Energy Sector and the Global Offshore Wind market. Its drilling and well control simulation business is the world leader in its field. With offices and training centres across the UK, the Americas and the Middle East, the 3t team is represented by 17 nationalities and present in 60 countries worldwide.

Key Responsibilities

• Carrying out face fit testing
• Supporting the day-to-day email enquiries relating to planning for the training in centre and at client premises
• Assist with planning in all instructional staff’s holiday requests, CPD, internal & external training and internal verifications
• Scheduling of all course dates including advance schedule & reactive planning to meet demand
• Participate in planning meetings to understand longer term requirements, targets, growth areas while also maintaining high instructor / facility efficiencies
• Coordinate external instructors and assessors to ensure we are able to meet delivery demands
• Raise PO’s & checking invoices as necessary
• Liaise with other UK centres to coordinate booking of instructors, equipment and facilities
• Coordinate all off-site travel & accommodation for delivery team (and other staff members where required)
• All associated reporting and administrative support tasks
• Undertake additional duties as requested

Person Specification

At 3t our values of Innovation, Collaboration and Excellence are at the heart of what we do. The successful candidate will have:

Essential Criteria

• Exceptional communication skills
• Excellent organisational skills with the ability to multitask
• A good working knowledge of Microsoft Office, in particular Excel, Outlook, PowerPoint, Word
• The ability to work to strict timescales
• The ability to work on your own initiative with minimal supervision