Operations Support Coordinator

3t | Training Services (UK); Aberdeen City; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

HSF Health Plan

Perkbox

Cycle to Work Scheme

Subsidised lunches

Pension contributions 5% (Employee) &

3% (Employer)

Job summary

3t is recruiting an Operations Support Coordinator to support day-to-day planning and administration for the Scotland training division in Dyce, Aberdeen. The role includes face-fit testing and coordinating delivery, staff holidays, and scheduling to meet demand.

The position is a permanent, 40-hour week with 8.30am–5.00pm hours, and benefits such as health plan, cycle to work, lunch subsidies and pension contributions.

Qualifications

• Exceptional communication skills.
• Excellent organisational skills with the ability to multitask.
• Good working knowledge of Microsoft Office, in particular Excel, Outlook, PowerPoint, Word
• The ability to work to strict timescales
• The ability to work on your own initiative with minimal supervision

Responsibilities

• Carrying out face-fit testing.
• Supporting the day-to-day email enquiries relating to planning for the training in centre and at client premises
• Assist with planning in all instructional staff’s holiday requests, CPD, internal & external training and internal verifications.
• Scheduling of all course dates including advance schedule & reactive planning to meet demand
• Participate in planning meetings to understand longer term requirements, targets, growth areas while also maintaining high instructor / facility efficiencies
• Coordinate external instructors and assessors to ensure we are able to meet delivery demands
• Raise PO’s & checking invoices as necessary
• Liaise with other UK centres to coordinate booking of instructors, equipment and facilities
• Coordinate all off-site travel & accommodation for delivery team (and other staff members where required)
• All associated reporting and administrative support tasks
• Undertake additional duties as requested

Skills

Communication

Organisation

MS Office

Time management

Independent work

Job description

3t is currently looking to recruit an Operations Support Coordinator on a permanent contract in Dyce, Aberdeen, UK.

Salary and Benefits Package

• Up to £29,823.17 per annum
• Holiday entitlement of 33 days (including mandatory days off to cover Christmas and New Year)
• HSF Health Plan and Perkbox
• Cycle to Work Scheme
• Subsidised lunches from our onsite canteen
• Pension contributions 5% (Employee) & 3% (Employer)

This role is contracted at 40 hours per week. Your normal hours of work will be between 8.30am to 5.00pm, Monday to Friday. Each working day includes an unpaid lunch break of 30 minutes per day.

The Opportunity

Role Purpose: The main duties of the operations Coordinator will be to support in the day-to-day planning and administration activities associated with the smooth and efficient operation of the Scotland training division along with the requirement to carry out face-fit testing.

About 3t

3t is a leading provider of training services and learning technology solutions. With Training, Technology and Transformation at the core of its offering, 3t delivers safety-critical training across energy, renewables, power, marine, construction, gas, electric and water sectors. The company trains more than 200,000 delegates per year and is the number one provider of training to the UK Energy Sector and the Global Offshore Wind market. Its drilling and well control simulation business is the world leader in its field. With offices and training centres across the UK, the Americas and the Middle East, the 3t team is represented by 17 nationalities and present in 60 countries worldwide.

Key Responsibilities

• Carrying out face fit testing
• Supporting the day-to-day email enquiries relating to planning for the training in centre and at client premises
• Assist with planning in all instructional staff’s holiday requests, CPD, internal & external training and internal verifications.
• Scheduling of all course dates including advance schedule & reactive planning to meet demand
• Participate in planning meetings to understand longer term requirements, targets, growth areas while also maintaining high instructor / facility efficiencies
• Coordinate external instructors and assessors to ensure we are able to meet delivery demands
• Raise PO’s & checking invoices as necessary
• Liaise with other UK centres to coordinate booking of instructors, equipment and facilities
• Coordinate all off-site travel & accommodation for delivery team (and other staff members where required)
• All associated reporting and administrative support tasks
• Undertake additional duties as requested

Person Specification

At 3t our values of Innovation, Collaboration and Excellence are at the heart of what we do. The successful candidate will have:

Essential Criteria:

• Exceptional communication skills
• Excellent organisational skills with the ability to multitask
• A good working knowledge of Microsoft Office, in particular Excel, Outlook, PowerPoint, Word
• The ability to work to strict timescales
• The ability to work on your own initiative with minimal supervision