Executive Secretary

Futura Design Ltd; Coventry; On-site; GBP 24,673 - 35,141; Part time

Job summary

A leading design firm in the UK is seeking an Executive Secretary to support their executives in daily office activities. This role involves organizing information for meetings, editing documents, and handling travel arrangements. Candidates should have experience with confidential information and strong organizational skills. The position offers a contract agreement with an hourly pay rate of £21.71, falling Inside IR35.

Qualifications

• Experience in handling confidential information.
• Strong organizational skills for scheduling and coordinating activities.
• Proficiency in editing, proofing, formatting documents.

Responsibilities

• Support executives with day-to-day office activities.
• Organize information for conferences and reports.
• Schedule meetings and manage travel arrangements.

Job description

Our OEM Client based in Gaydon, is searching for an Executive Secretary to join their team, Inside IR35. This is a contract position with a proposed end date of 31st March 2027.

Umbrella Pay Rate: £21.71 per hour.

Duties

Focused on supporting an individual executive or small number of executives in their day-to-day office activities including:

• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive
• Editing, proofing, formatting, document design / production, form filling, and data entry
• Scheduling / coordinating meetings, diaries, and travel arrangements
• Receiving / relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources
• Handling confidential business and personnel information.

Responsibilities typically include:

• Works independently with general supervision.
• Problems faced are difficult but typically not complex.
• May influence others within the job area through explanation of facts, policies and practices.