Executive Assistant

Hollyfield Personnel; Burton upon Trent; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

25 days annual leave

Pension Scheme

Life Assurance (x2 salary)

Company Laptop

Free car parking

Job summary

A leading recruitment agency is seeking a proactive Executive Assistant to support the CEO in Burton upon Trent. This full-time role demands excellent organisational skills and at least 5 years of experience in a similar position. Responsibilities include managing the CEO's schedule, organizing travel, and liaising with stakeholders. The ideal candidate will have strong Microsoft Office skills and a meticulous attention to detail.

Qualifications

• 5 to 7 years of experience as an Executive or Personal Assistant at Director/CEO level.
• Ability to maintain strict confidentiality.

Responsibilities

• Manage the CEO’s inbox and draft responses.
• Maintain an accurate diary and schedule meetings.
• Handle correspondence with attention to detail.
• Take minutes during meetings and follow up on action items.
• Organise domestic and international travel.
• Coordinate company events and meetings.

Skills

Executive or Personal Assistant experience

Discretion

Microsoft Office Suite proficiency

Organisational skills

Attention to detail

Multitasking abilities

Job description

5 days ago Be among the first 25 applicants

This range is provided by Hollyfield Personnel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Hollyfield Personnel

Location: Burton on Trent | Driver essential due to location

This Role is fully office based.

Hours: Monday to Friday | 8.30am to 5pm with a 4pm finish on a Friday

We are representing a highly reputable organisation seeking a proactive and professional Executive Assistant to provide dedicated support to the Chief Executive Officer. This is a pivotal role for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and values discretion and precision.

• 25 days annual leave
• Pension Scheme
• Life Assurance (x2 salary)
• Company Laptop
• Free car parking

Key Responsibilities

• Manage the CEO’s inbox, including drafting responses and prioritising urgent matters
• Maintain an accurate diary, scheduling meetings and appointments efficiently
• Prepare, proofread, and handle correspondence with the utmost attention to detail
• Take minutes during meetings and follow up on action items
• Maintain electronic and physical filing systems and organise key documentation
• Ensure the CEO is kept informed of critical and time‑sensitive matters
• Liaise with internal stakeholders on behalf of the CEO
• Communicate professionally with customers, partners, and suppliers as required
• Maintain an up‑to‑date understanding of organisational activities to support executive decision‑making
• Execute delegated tasks, ensuring timely completion and feedback
• Coordinate and distribute monthly board papers and other executive‑level documentation
• Organise domestic and international travel, including flights, accommodation, car hire, and visa arrangements
• Arrange business meetings, lunches, and other appointments
• Manage and coordinate company events, including off‑site meetings, charity initiatives, and seasonal celebrations
• Provide administrative assistance to other senior executives when required
• Support general office and administrative duties as needed

Key Skills & Experience

• Proven experience as an Executive or Personal Assistant at Director/CEO level - ideally 5 to 7 years
• Absolute discretion and the ability to maintain strict confidentiality
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and excellent typing skills
• Outstanding organisational, time management, and multitasking abilities
• Impeccable attention to detail and accuracy
• Able to work independently while being a collaborative team player
• Flexible and adaptable approach to changing priorities

Job Ref: EN1007

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• General Business

Industries

• Building Construction