Executive Assistant (Directors' Office)

Your World Healthcare UK; Bath; On-site; GBP 22,000 - 26,000; Full time

Job summary

Your World Healthcare UK in Bath is seeking an experienced Executive Assistant to provide comprehensive support to the Directors on a temporary basis. The role focuses on proactive diary management, high-quality minute taking, and professional liaison with internal and external stakeholders.

Working hours are 37.5 per week, Monday to Friday, 9am—5pm, with the position based in an office or hospital setting in Bath. Pay is up to £19 per hour umbrella or £16 per hour PAYE, inclusive of holiday pay.

Qualifications

• Essential: proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership/directors.
• Essential: track record of managing complex diaries and producing accurate minutes for senior meetings.

Responsibilities

• Provide comprehensive executive assistance and administrative support to Directors.
• Manage complex diaries and scheduling, ensuring pre-meeting documents are prepared.
• Coordinate meetings, take accurate minutes, and track follow-up actions.
• Handle confidential information with discretion and support office operations.

Skills

Executive Assistant

Personal Assistant

Diary management

Minute taking

Discretion & professionalism

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Teams

Job description

Location: Bath

Job Type: Temporary

Duration of booking: Expected to last 3 months with possible extension

Proposed start date: ASAP

Pay Rates: Up to £19 per hour Umbrella or £16 per hour PAYE inclusive of holiday pay

Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am - 5pm

Sector: Healthcare

Based: Office / Hospital

Key Responsibilities

Executive & Diary Support

• Provide comprehensive, proactive executive assistance and administrative support to the Directors.
• Manage complex diaries efficiently, prioritizing meetings, resolving scheduling conflicts, and ensuring all necessary pre-meeting documentation is provided.
• Serve as a key point of contact for internal and external stakeholders, handling communications with professionalism and discretion.

Meeting & Minute Management

• Coordinate, organize, and prepare agendas for high-level meetings and committee sessions.
• Produce accurate, timely minutes and manage follow-up action logs to ensure deadlines are met.

Operational & Administrative Management

• Work independently to manage daily office workflows and handle sensitive, highly confidential information appropriately.
• Support hybrid office logistics, ensuring adequate physical office cover is maintained in alignment with service needs.
• Utilize Microsoft Office applications to draft correspondence, build presentations, manage records, and format reports.

Person Specification

Qualifications & Experience

• Essential: Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership/directors.
• Essential: Demonstrated track record of managing complex diaries and providing accurate minute-taking for senior-level meetings.

Skills & Knowledge

• Technical: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Communication: Exceptional written and verbal communication skills, with an emphasis on diplomacy and professionalism.
• Organization: Superior organizational and multi-tasking abilities, with keen attention to detail.
• Autonomy & Confidentiality: Ability to work independently with minimal supervision while maintaining strict confidentiality and discretion.