Executive Administrator

Confidential; Birmingham; On-site; GBP 33,000 - 37,000; Full time

Benefits offered by this job

Opportunity to secure a permanent 
AIB

Job summary

Oakley Recruitment is partnering with an expanding organisation in Birmingham to recruit an Executive Administrator on a 12-month fixed-term contract, with the potential to secure a permanent position. The role provides extensive support to Associate and Junior VP-level executives in a fast-paced, professional environment.

You will manage calendars across time zones, coordinate complex meetings and calls, handle high volumes of calls, and arrange domestic and international travel while

Qualifications

• Minimum of 1-2 years within a similar role.
• Excellent Microsoft Word, Excel and Outlook skills.
• Ability to manage competing time-sensitive priorities and tasks.
• Demonstrates dependability and high attention to detail.
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels.
• Comfortable working with people at all organisational levels, internally and externally.
• Team player with a positive attitude.
• Flexible and adaptable to work and support across multiple teams.
• Be resourceful and able to use own initiative in solving issues.

Responsibilities

• Providing administrative support to executives across multiple cities in a team-oriented environment
• Flexibility to support varying teams and cover where necessary
• Managing calendars across multiple time zones
• Prioritizing meeting requests, including coordination of complex meetings and phone/video conference calls
• Managing a high volume of incoming phone calls
• Taking detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinating domestic and international travel arrangements as required
• Arranging meetings, booking conference rooms, ensuring materials organised
• Performing general administrative duties
• Handling highly confidential and sensitive client information with utmost discretion
• Acting as an integral member of the support team
• Maintaining a high level of awareness of current priorities
• Adhering to Compliance regulations and gaining the relevant approvals

Skills

Time management

Prioritization

Attention to detail

Communication skills

Team player

Calm under pressure

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Zoom

Job description

Oakley Recruitment is working in partnership with an expanding organisation based in Birmingham. This is an excellent opportunity to join the team as a Executive Administrator initially on a 12 month fixed term contract with the opportunity of a permanent position

Culture and Environment

Our client s culture is corporate and professional. The environment is prestige, modern with the most amazing work spaces and breakout areas, it has a luxury hotel feel about the space.

Personality

You will be responsible for providing extensive support to Associate and Junior VP individuals. This role will suit someone who is highly proactive, competent and driven with a can-do attitude will thrive in this role. It is a demanding role therefore an individual with experience in dealing with a high-volume workload is essential.

Reward

• 16.00 per hour
• Monday to Friday 40 hours per week between 8am - 6pm
• Overtime paid, £27.00p/h after 40 hours per week
• Immaculate contemporary working space in city centre location
• Opportunity to secure a permanent contract

Job Role

• Providing administrative support to executives across multiple cities in a team-oriented environment
• Flexibility to support varying teams and cover where necessary
• Managing calendars across multiple time zones
• Prioritizing meeting requests, including coordination of complex meetings and phone/video conference calls
• Managing a high volume of incoming phone calls
• Taking detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinating domestic and international travel arrangements as required
• Arranging meetings, booking conference rooms, ensuring materials organised
• Performing general administrative duties
• Handling highly confidential and sensitive client information with utmost discretion
• Acting as an integral member of the support team
• Maintaining a high level of awareness of current priorities
• Adhering to Compliance regulations and gaining the relevant approvals

Skills and experience

• Minimum of 1-2 years within a similar role
• Excellent Microsoft Word, Excel and Outlook skills
• Ability to manage competing time-sensitive priorities and tasks
• Demonstrates dependability and high attention to detail
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organisational levels, internally and externally
• Team player with a positive attitude
• Can work well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues

Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.