Personal Assistant / Executive Secretary

CS Technical Staffing Ltd; West Midlands; On-site; GBP 37,000 - 49,000; Full time

Job summary

CS Technical Staffing Ltd is recruiting for a Personal Assistant / Executive Secretary to support an executive or small number of executives on a 12-month contract in Solihull. The role involves high-level administrative duties, calendar management, travel arrangements and preparation of reports and presentations.

Strong MS Office skills and discretion with confidential information are essential. The successful candidate will manage day-to-day office activities and priorities, liaising with

Qualifications

• Previous experience in a Personal Assistant, Executive Assistant, Executive Secretary or similar support role.
• Excellent organisational and time management skills.
• Strong communication and stakeholder management abilities.
• High attention to detail with strong document formatting and proofing skills.
• Proficiency in Microsoft Office applications.
• Ability to manage confidential information professionally.

Responsibilities

• Obtaining and organising information for conferences, speeches and reports as requested by the executive.
• Editing, proofreading and formatting documents and presentations.
• Document design and production.
• Form filling and data entry.
• Scheduling and coordinating meetings, diaries and travel arrangements.
• Receiving and relaying telephone messages from internal and external stakeholders.
• Managing executive interactions with internal and external contacts.
• Handling confidential business and personnel information with discretion and professionalism.

Skills

Organisational skills

Time management

Communication

Stakeholder management

Attention to detail

Discretion with confidential info

Tools

Microsoft Office

Job description

Personal Assistant / Executive Secretary

Location: Solihull, UK
Rate: 23.60 per hour Umbrella (Inside IR35) or 17.69 per hour PAYE
Contract: 12 Months
Hours: 40 Hours Per Week
Reference: J(phone number removed)

Our client is seeking an experienced Personal Assistant / Executive Secretary to provide comprehensive administrative and executive support on a 12-month contract basis based in Solihull.

The successful candidate will support an individual executive or a small number of executives, ensuring the smooth management of day-to-day office activities and business priorities.

Key Responsibilities

• Obtaining and organising information for use in conferences, speeches and reports as requested by the executive.
• Editing, proofreading and formatting documents and presentations.
• Document design and production.
• Form filling and data entry.
• Scheduling and coordinating meetings, diaries and travel arrangements.
• Receiving and relaying telephone messages from internal and external stakeholders.
• Managing executive interactions with internal and external contacts.
• Handling confidential business and personnel information with discretion and professionalism.

Additional Responsibilities

• Providing high-quality administrative support to senior executives.
• Explaining facts, policies and practices related to the job area.
• Working within established processes and procedures.
• Supporting the effective organisation of executive activities and priorities.

Candidate Requirements

• Previous experience in a Personal Assistant, Executive Assistant, Executive Secretary or similar support role.
• Excellent organisational and time management skills.
• Strong communication and stakeholder management abilities.
• High attention to detail with strong document formatting and proofing skills.
• Proficiency in Microsoft Office applications.
• Ability to manage confidential information professionally.

Suitable Backgrounds

• Personal Assistant (PA)
• Executive Assistant (EA)
• Executive Secretary
• Secretary to CEO
• Senior Administrator
• Executive Support Administrator

Additional Information

• 12-month contract opportunity
• 40 hours per week
• Inside IR35
• 23.60 per hour Umbrella
• 17.69 per hour PAYE
• Based in Solihull

This position is confirmed Inside IR35.