Executive Personal Assistant to Partners | Hybrid Belfast

KPMG International Limited; Belfast City District; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Discounted health insurance

Extra annual leave

Enhanced family leave

Emergency childcare

Social events

Early finish Fridays

Relocation assistance

Learning & development

Job summary

KPMG Ireland is seeking a dedicated Personal Assistant in Belfast to support senior partners and audit teams within a hybrid working model. The role will involve calendar management, travel coordination, and confidential correspondence handling.

You will work closely with top-level staff, coordinating meetings, preparing presentations, and supporting audits. A strong emphasis on discretion, organisation, and communication is essential for success in this position.

Qualifications

• Proven work experience as a Personal Assistant
• MS Office and English proficiency
• In-depth knowledge of office management systems and procedures
• Ability to manage internal and external correspondence
• Outstanding organisational and time management skills
• Ability to multitask and prioritise daily workload
• Excellent written and verbal communication skills
• Exceptional interpersonal skills
• Discretion and confidentiality
• Flexibility and adaptability
• Comfort working with top-level managerial staff

Responsibilities

• Manage partner calendars to accurately assess availability
• Schedule and coordinate appointments and meetings
• Assisting in resourcing requests and capacity management
• Organize travel arrangements, booking travel, transport and accommodation
• Manage internal events, as well as IDE events for the audit team
• Respond accurately to internal and external information requests
• Create and reformat effective presentations and documentation
• Preparing for, participating in, and note-taking for meetings
• Assist with special projects as required in a support capacity
• Reminding the partner group of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence for meetings
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Handling confidential information with discretion and confidentiality

Skills

MS Office

English proficiency

Office management systems

Correspondence management

Organisational skills

Time management

Multitasking

Written & verbal communication

Interpersonal skills

Discretion

Flexibility

Top-level staff liaison

Job description

KPMG Ireland is seeking a dedicated Personal Assistant in Belfast to support senior partners and audit teams within a hybrid working model. The role will involve calendar management, travel coordination, and confidential correspondence handling.

You will work closely with top-level staff, coordinating meetings, preparing presentations, and supporting audits. A strong emphasis on discretion, organisation, and communication is essential for success in this position.