Personal Assistant

KPMG Ireland; Belfast City District; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Discounted Health Insurance

Additional Annual Leave

Enhanced Family Leave

Emergency Childcare Cover

Social Events

Early Finish Fridays

Relocation Assistance

Learning & Development

Job summary

KPMG Ireland in Belfast is seeking a Personal Assistant on a 12-month FTC, hybrid working with partners and audit teams. You will coordinate calendars, arrange travel, and support internal events, while handling confidential information with discretion.

Ideal candidates have strong MS Office skills, English proficiency, excellent organisation, and the ability to multitask for senior stakeholders. This role offers varied exposure and professional development within a Big Four environment.

Qualifications

• Proven work experience as a Personal Assistant
• MS Office and English proficiency
• In-depth knowledge of office management systems and procedures
• Ability to manage internal and external correspondence
• Outstanding organisational and time management skills
• Ability to multitask and prioritise daily workload
• Excellent written and verbal communication skills
• Discretion and confidentiality
• Proactive problem solver
• Flexibility and adaptability
• Comfort working with top-level managerial staff

Responsibilities

• Manage partner calendars to accurately assess availability
• Schedule and coordinate appointments and meetings
• Assist in resourcing requests and capacity management
• Organise travel arrangements, booking travel, transport and accommodation
• Manage internal events, including IDE events for the audit team
• Respond to information requests and prepare materials for meetings
• Create and format presentations and documentation
• Note-taking for a range of business meetings
• Assist with special projects in a support capacity
• Remind the partner group of important tasks and deadlines
• Prepare reports and correspondence for meetings
• Maintain databases and filing systems
• Implement and maintain procedures/administrative systems
• Handle confidential information with discretion

Skills

MS Office

English proficiency

Written & verbal communication

Organisational skills

Time management

Multitasking

Job description

When you join KPMG Ireland, you are joining a community of over 4,200 employees who collectively work together, both in person and virtually, to achieve their full potential.

We are known as an organisation who want you to come as you are and do work that truly matters. Joining KPMG Ireland is an opportunity to enhance your career, not only in the work that you enjoy doing, but equally through the global connections that you make, the lifelong learning that you can accomplish and the chance to make your mark.

Location: Belfast, as part of our hybrid working model.

Grade: Secretary

Contract type: 12-month FTC

A Snapshot Of Your Peer Group

• Our Personal Assistants usually have proven work experience as a Personal Assistant
• MS Office and English proficiency
• In-depth knowledge of office management systems and procedures
• Ability to manage internal and external correspondence.
• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent written and verbal communication skills
• Exceptional interpersonal skills.
• Discretion and confidentiality
• Proactive problem solver
• Flexibility and adaptability
• Comfort working with top-level managerial staff

Your responsibilities and achievements will evolve as you enhance your career with us. Here is what you can initially expect:

• Manage partner calendars to accurately assess availability
• Schedule and coordinate appointments and meetings
• Assisting in resourcing requests and capacity management
• Organize travel arrangements, booking travel, transport and accommodation
• Manage internal events, as well as some Inclusion, Diversity & Equity (IDE) events for the audit team.
• Respond accurately to internal and external information requests
• Create and reformat effective presentations and documentation
• Preparing for, participating in, and note-taking for a range of business meetings
• Assist with special projects as required in a support capacity
• Reminding the partner group of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence for meetings and appointments
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Handling confidential information with the utmost discretion and confidentiality

Your Team

You will be working with a team of audit professionals who are dedicated to delivering high-quality audit services across various industry sectors. Your role will be vital in maintaining a productive and efficient working environment, allowing our audit professionals to focus on delivering exceptional services to our clients.

Discover How KPMG Can Enrich Your Life Beyond Your Career

Benefits Tailored For You

At KPMG, we understand that life is multifaceted. That’s why we offer a flexible benefits package designed to support your unique lifestyle. Our benefits include:

• Discounted Health Insurance: Prioritise your well-being with our health insurance options.
• Additional Annual Leave: Purchase extra leave to spend more time with friends and family or to travel.
• Enhanced Family Leave: Enjoy more time with your family with our generous leave options.
• Emergency Childcare Cover: For times when your regular childcare plans fall through
• Social Events: Connect and network with colleagues through our engaging social events.
• Early Finish Fridays: Start your weekends early on bank holidays and during the summer.
• Relocation Assistance: Smooth your transition if you’re moving to Ireland.
• Learning & Development: Access our extensive supports, including LinkedIn Learning, to grow your skills.

We also offer a variety of flexible working options to help you balance your professional and personal life.

Career Progression with Continuous Support

From the moment you join KPMG, you’ll receive dedicated support from your performance manager to enhance your skills. Our award-winning Business School provides continuous learning opportunities to deepen your expertise.

We stand out as the only Big Four firm to announce promotions four times a year, offering you frequent opportunities for career advancement.

Commitment to Inclusion & Diversity

Inclusion, diversity, and equity are at the heart of KPMG. We celebrate diverse backgrounds, experiences, and perspectives, and we’re committed to fostering an inclusive and equitable environment at every level. Our goal is to attract and retain the best talent by building a culture where everyone can achieve their potential. Learn more about our commitment here - https://kpmg.com/ie/en/home/about/inclusion-diversity-equity.html

Ready to Join Us?

KPMG is an equal opportunities employer, welcoming applications from people of all backgrounds. We are happy to provide reasonable accommodations during the recruitment process if needed. Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities.

For any specific queries about the role, please contact Sharon Griffin

For a glimpse into life at KPMG, follow #ExperienceKPMG on LinkedIn, Instagram, TikTok, and X.

Please note that agency assistance is not required for this position.