Personal Assistant

KPMG International Limited; Belfast City District; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Discounted health insurance

Extra annual leave

Enhanced family leave

Emergency childcare

Social events

Early finish Fridays

Relocation assistance

Learning & development

Job summary

KPMG Ireland is seeking a dedicated Personal Assistant in Belfast to support senior partners and audit teams within a hybrid working model. The role will involve calendar management, travel coordination, and confidential correspondence handling.

You will work closely with top-level staff, coordinating meetings, preparing presentations, and supporting audits. A strong emphasis on discretion, organisation, and communication is essential for success in this position.

Qualifications

• Proven work experience as a Personal Assistant
• MS Office and English proficiency
• In-depth knowledge of office management systems and procedures
• Ability to manage internal and external correspondence
• Outstanding organisational and time management skills
• Ability to multitask and prioritise daily workload
• Excellent written and verbal communication skills
• Exceptional interpersonal skills
• Discretion and confidentiality
• Flexibility and adaptability
• Comfort working with top-level managerial staff

Responsibilities

• Manage partner calendars to accurately assess availability
• Schedule and coordinate appointments and meetings
• Assisting in resourcing requests and capacity management
• Organize travel arrangements, booking travel, transport and accommodation
• Manage internal events, as well as IDE events for the audit team
• Respond accurately to internal and external information requests
• Create and reformat effective presentations and documentation
• Preparing for, participating in, and note-taking for meetings
• Assist with special projects as required in a support capacity
• Reminding the partner group of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence for meetings
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Handling confidential information with discretion and confidentiality

Skills

MS Office

English proficiency

Office management systems

Correspondence management

Organisational skills

Time management

Multitasking

Written & verbal communication

Interpersonal skills

Discretion

Flexibility

Top-level staff liaison

Job description

When you join KPMG Ireland, you are joining a community of over 4,200 employees who collectively work together, both in person and virtually, to achieve their full potential.

We are known as an organisation who want you to come as you are and do work that truly matters. Joining KPMG Ireland is an opportunity to enhance your career, not only in the work that you enjoy doing, but equally through the global connections that you make, the lifelong learning that you can accomplish and the chance to make your mark.

Are you our next Personal Assistant?

Location: Belfast, as part of our hybrid working model.

Grade: Secretary

Contract type: 12-month FTC

A snapshot of your peer group:

• Our Personal Assistants usually have proven work experience as a Personal Assistant
• MS Office and English proficiency
• In-depth knowledge of office management systems and procedures
• Ability to manage internal and external correspondence.
• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent written and verbal communication skills
• Exceptional interpersonal skills.
• Discretion and confidentiality
• Flexibility and adaptability
• Comfort working with top-level managerial staff

Your responsibilities and achievements will evolve as you enhance your career with us. Here is what you can initially expect:

• Manage partner calendars to accurately assess availability
• Schedule and coordinate appointments and meetings
• Assisting in resourcing requests and capacity management
• Organize travel arrangements, booking travel, transport and accommodation
• Manage internal events, as well as some Inclusion, Diversity & Equity (IDE) events for the audit team.
• Respond accurately to internal and external information requests
• Create and reformat effective presentations and documentation
• Preparing for, participating in, and note-taking for a range of business meetings
• Assist with special projects as required in a support capacity
• Reminding the partner group of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence for meetings and appointments
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Handling confidential information with the utmost discretion and confidentiality

Your team:

You will be working with a team of audit professionals who are dedicated to delivering high-quality audit services across various industry sectors. Your role will be vital in maintaining a productive and efficient working environment, allowing our audit professionals to focus on delivering exceptional services to our clients.

Discover How KPMG Can Enrich Your Life Beyond Your Career

Benefits Tailored for You

At KPMG, we understand that life is multifaceted. That’s why we offer a flexible benefits package designed to support your unique lifestyle. Our benefits include:

• Discounted Health Insurance: Prioritise your well-being with our health insurance options.
• Additional Annual Leave: Purchase extra leave to spend more time with friends and family or to travel.
• Enhanced Family Leave: Enjoy more time with your family with our generous leave options.
• Emergency Childcare Cover: For times when your regular childcare plans fall through
• Social Events: Connect and network with colleagues through our engaging social events.
• Early Finish Fridays: Start your weekends early on bank holidays and during the summer.
• Relocation Assistance: Smooth your transition if you’re moving to Ireland.
• Learning & Development: Access our extensive supports, including LinkedIn Learning, to grow your skills.

We also offer a variety of flexible working options to help you balance your professional and personal life.

Career Progression with Continuous Support

From the moment you join KPMG, you’ll receive dedicated support from your performance manager to enhance your skills. Our award-winning Business School provides continuous learning opportunities to deepen your expertise.

We stand out as the only Big Four firm to announce promotions four times a year, offering you frequent opportunities for career advancement.

Commitment to Inclusion & Diversity

Inclusion, diversity, and equity are at the heart of KPMG. We celebrate diverse backgrounds, experiences, and perspectives, and we’re committed to fostering an inclusive and equitable environment at every level. Our goal is to attract and retain the best talent by building a culture where everyone can achieve their potential. Learn more about our commitment here - https://kpmg.com/ie/en/home/about/inclusion-diversity-equity.html

Ready to Join Us?

KPMG is an equal opportunities employer, welcoming applications from people of all backgrounds. We are happy to provide reasonable accommodations during the recruitment process if needed. Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities.

For any specific queries about the role, please contact Sharon Griffin

Please note that agency assistance is not required for this position.

Your application will not only be considered for this position, but your details will be stored on our database and may be considered for similar future positions that may arise. This means that the personal data contained in your application and provided to KPMG as part of the application process may be retained by us for up to 18 months from the date of your application and you hereby agree to that. If you do not wish your details to be stored on our recruitment database, please email [e-mail] stating this and we will ensure that such information is not stored other than for the purposes of this application.