Executive PA to CEO – Travel, Meetings & Admin

Mountfitchet Group; Farnborough; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Holiday entitlement

Continued professional development

Pension

Cycle to Work Scheme

Voluntary benefit platform

On site parking with free charging

Job summary

Voluxis is seeking a highly organized Personal Assistant to join our growing team at Farnborough Airport. Reporting to the CEO, you will manage a busy executive diary, coordinate domestic and international travel, and prepare detailed itineraries.

In this role you will support the CEO and Senior Leadership Team, arrange meetings and events, take notes, and ensure documentation is ready for leadership reviews.

Qualifications

• Experience in an administrative, team assistant, coordinator or PA role.
• Proactive, highly organized with ability to manage priorities.
• Confidential handling and professional discretion.

Responsibilities

• Proactive and effective diary management for the CEO, ensuring priorities are managed efficiently.
• Coordinate travel arrangements, both domestic and international.
• Prepare detailed travel itineraries and supporting documentation.
• Organise meetings, including scheduling, logistics, and preparation of materials.
• Take meeting notes and track actions where required.
• Support the organisation of company events, client functions, and leadership meetings.
• Assist with internal social events and employee engagement activities.
• Provide day-to-day administrative support to the CEO and Senior Leadership Team.

Skills

Diary management

Administrative support

Stakeholder communication

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

Voluxis is seeking a highly organized Personal Assistant to join our growing team at Farnborough Airport. Reporting to the CEO, you will manage a busy executive diary, coordinate domestic and international travel, and prepare detailed itineraries.

In this role you will support the CEO and Senior Leadership Team, arrange meetings and events, take notes, and ensure documentation is ready for leadership reviews.