Executive Personal Assistant to CEO | Hybrid Travel

Leiths; Greater London; Hybrid; GBP 18,000 - 30,000; Part time

Job summary

Leiths is seeking a Personal Assistant to the CEO to support the efficient operation of the CEO’s office. The role requires a highly organised, proactive individual capable of diary and inbox management, communications, and high-level project support.

The position is a hybrid role in London with 16-24 hours per week, occasional travel with the CEO, and a focus on delivering professional administrative support to enable strategic leadership and smooth operations across the organisation.

Qualifications

• Minimum 3 years’ proven experience in a senior PA or executive assistant role.
• Experience managing a busy diary and inbox.
• Experience taking minutes and preparing meeting documentation.
• Experience organising, coordinating and running events.
• Excellent written and spoken communication skills.
• High level of discretion and confidentiality.
• Strong organisation and prioritisation under pressure.
• Experience liaising with senior internal and external stakeholders.

Responsibilities

• Secretarial and Administrative Support: Manage the CEO’s diary, scheduling appointments, meetings and room bookings; prepare reports and presentations; maintain databases and filing systems; proof read reports.
• Communication: Manage emails and correspondence; ensure professional communication with internal/external contacts.
• Travel and Events Management: Arrange domestic/international transport and accommodation; coordinate high-profile events and itineraries.
• Meeting Support: Take minutes, distribute agendas, organise meetings for SLT/Management Team.
• Information: Conduct research; prepare briefing papers.
• Project Support: Assist with project coordination and management as required.
• Personal Errands: Assist with personal tasks and coordinate gifts.
• General: Uphold standards, maintain confidentiality, respond professionally to stakeholders.

Skills

Diary management

Minutes taking

Event planning

Travel arrangements

Discretion

MS Office

Stakeholder liaison

Fast typing

Education

GCSE English & Maths

Secretarial qualification

Business Admin NVQ/Diploma

Tools

Office 365

Teams

CRM/booking systems

Job description

Leiths is seeking a Personal Assistant to the CEO to support the efficient operation of the CEO’s office. The role requires a highly organised, proactive individual capable of diary and inbox management, communications, and high-level project support.

The position is a hybrid role in London with 16-24 hours per week, occasional travel with the CEO, and a focus on delivering professional administrative support to enable strategic leadership and smooth operations across the organisation.