Personal Assistant to CEO

Mountfitchet Group; Farnborough; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Holiday entitlement

Continued professional development

Pension

Cycle to Work Scheme

Voluntary benefit platform

On site parking with free charging

Job summary

Voluxis is seeking a highly organized Personal Assistant to join our growing team at Farnborough Airport. Reporting to the CEO, you will manage a busy executive diary, coordinate domestic and international travel, and prepare detailed itineraries.

In this role you will support the CEO and Senior Leadership Team, arrange meetings and events, take notes, and ensure documentation is ready for leadership reviews.

Qualifications

• Experience in an administrative, team assistant, coordinator or PA role.
• Proactive, highly organized with ability to manage priorities.
• Confidential handling and professional discretion.

Responsibilities

• Proactive and effective diary management for the CEO, ensuring priorities are managed efficiently.
• Coordinate travel arrangements, both domestic and international.
• Prepare detailed travel itineraries and supporting documentation.
• Organise meetings, including scheduling, logistics, and preparation of materials.
• Take meeting notes and track actions where required.
• Support the organisation of company events, client functions, and leadership meetings.
• Assist with internal social events and employee engagement activities.
• Provide day-to-day administrative support to the CEO and Senior Leadership Team.

Skills

Diary management

Administrative support

Stakeholder communication

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

We are seeking a highly organised and proactive Personal Assistant to join our growing team, based at the private terminal of Farnborough Airport.

Reporting directly to the CEO, this role will play a key part in ensuring the smooth running of a busy and fast-paced executive schedule.

Voluxis has ambitious growth plans, making this an exciting opportunity for an exceptional administrator with strong diary management expertise who is looking to develop a career in executive support while making a real impact within a growing business.

Job Description

The duties of this role will include, but are not limited to:

• Proactive and effective diary management for the CEO, ensuring priorities are managed efficiently.
• Coordinating travel arrangements, both domestic and international.
• Preparing detailed travel itineraries and supporting documentation.
• Organising meetings, including scheduling, logistics, and preparation of materials.
• Taking meeting notes and tracking actions where required.
• Supporting the organisation of company events, client functions, and leadership meetings.
• Assisting with internal social events and employee engagement activities.
• Providing day-to-day administrative support to the CEO and Senior Leadership Team.
• Managing airside security passes and escorting visitors where required.
• Supporting administrationto ensure the smooth running of the Farnborough Airport location.
• Undertaking ad hoc projects and administrative tasks as the business continues to grow.

Qualifications

• Previous experience in an administrative, team assistant, coordinator, office manager or PA role.
• Strong diary management and scheduling experience.
• Excellent organisational skills with the ability to prioritise multiple tasks and manage changing priorities.
• High attention to detail and a proactive approach to problem-solving.
• Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels.
• A professional, discreet and trustworthy approach to handling confidential information.
• A positive, hands‑on attitude and willingness to get involved wherever needed.
• A strong desire to learn, develop and build a career in executive support.
• The ability to work independently while remaining collaborative and team‑oriented.

Additional Information

• Holiday entitlement which increases with length of service
• Continued professional development opportunities
• Pension
• Cycle to Work Scheme
• Access to voluntary benefit platform
• On site parking with free charging points

By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy apply