Personal Assistant to CEO

Voluxis Limited; Farnborough; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Holiday entitlement increases with/ten

Professional development

Private healthcare

Pension

Cycle to Work Scheme

Voluntary benefit platform

On site parking

Job summary

Voluxis Limited is seeking a highly organised Personal Assistant to join the team at the private Farnborough Airport terminal. You will report directly to the CEO and manage a busy executive schedule, including diary, travel and meetings, while supporting events and leadership discussions.

The role offers the chance to develop a career in executive support within a growing business, collaborating with the Senior Leadership Team and handling ad hoc projects as the company expands.

Qualifications

• Experience in administrative, PA or office support roles.
• Strong diary management and scheduling skills.
• Excellent organisational abilities with multi-task focus.
• Detail-oriented with proactive problem-solving.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication with stakeholders.
• Professional, discreet and trustworthy with confidential information.
• Positive, hands-on attitude and willingness to help where needed.
• Desire to learn and develop in executive support.
• Ability to work independently and as part of a team.

Responsibilities

• Proactive diary management for the CEO, ensuring priorities are managed efficiently.
• Coordinating travel arrangements, both domestic and international.
• Preparing detailed travel itineraries and supporting documentation.
• Organising meetings, including scheduling, logistics, and preparation of materials.
• Taking meeting notes and tracking actions where required.
• Supporting the organisation of company events, client functions, and leadership meetings.
• Assisting with internal social events and employee engagement activities.
• Providing day-to-day administrative support to the CEO and Senior Leadership Team.
• Managing airside security passes and escorting visitors where required.
• Supporting administration to ensure the smooth running of the Farnborough Airport location.
• Undertaking ad hoc projects and administrative tasks as the business continues to grow.

Skills

Diary management

Administrative support

MS Office

Communication

Stakeholder engagement

Organisational skills

Independent worker

Tools

Outlook

Word

Excel

PowerPoint

Job description

We are seeking a highly organised and proactive Personal Assistant to join our growing team, based at the private terminal of Farnborough Airport.

Reporting directly to the CEO, this role will play a key part in ensuring the smooth running of a busy and fast-paced executive schedule.

Voluxis has ambitious growth plans, making this an exciting opportunity for an exceptional administrator with strong diary management expertise who is looking to develop a career in executive support while making a real impact within a growing business.

Job Description

The duties of this role will include, but are not limited to:

• Proactive and effective diary management for the CEO, ensuring priorities are managed efficiently.
• Coordinating travel arrangements, both domestic and international.
• Preparing detailed travel itineraries and supporting documentation.
• Organising meetings, including scheduling, logistics, and preparation of materials.
• Taking meeting notes and tracking actions where required.
• Supporting the organisation of company events, client functions, and leadership meetings.
• Assisting with internal social events and employee engagement activities.
• Providing day-to-day administrative support to the CEO and Senior Leadership Team.
• Managing airside security passes and escorting visitors where required.
• Supporting administration to ensure the smooth running of the Farnborough Airport location.
• Undertaking ad hoc projects and administrative tasks as the business continues to grow.

Qualifications

We’re looking for:

• Previous experience in an administrative, team assistant, coordinator, office manager or PA role.
• Strong diary management and scheduling experience.
• Excellent organisational skills with the ability to prioritise multiple tasks and manage changing priorities.
• High attention to detail and a proactive approach to problem-solving.
• Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels.
• A professional, discreet and trustworthy approach to handling confidential information.
• A positive, hands-on attitude and willingness to get involved wherever needed.
• A strong desire to learn, develop and build a career in executive support.
• The ability to work independently while remaining collaborative and team-oriented.

Additional Information

• Holiday entitlement which increases with length of service
• Continued professional development opportunities
• Private healthcare
• Pension
• Cycle to Work Scheme
• Access to voluntary benefit platform
• On site parking with free charging points