Executive PA

Key Appointments (UK) Ltd; Leeds; Hybrid; GBP 40,000; Full time

Job summary

A reputable recruitment agency is seeking an experienced Executive PA to support the CEO in Leeds. You will manage the CEO's diary, prepare agendas for meetings, and track company projects, ensuring effective prioritization of tasks. The ideal candidate will have strong organizational skills, experience in a senior administrative role, and proficiency in Microsoft Office 365. This full-time position offers hybrid working with a competitive salary of circa £40,000 per annum.

Qualifications

• Proven background as an Executive Assistant, PA, or in a senior administrative role.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently, exercising discretion and maintaining confidentiality.
• Flexible approach, including availability for early morning calls.

Responsibilities

• Managing the CEO's diary and appointments.
• Preparing agendas and taking minutes during meetings.
• Liaising with heads for updates and reports.
• Tracking company projects to ensure deadlines are met.
• Coordinating travel and itineraries.

Skills

Organisational skills

Communication skills

Time management

Proficiency in Microsoft Office 365

Discretion and confidentiality

Driving licence

Tools

Microsoft Outlook

MS Planner

Job description

Overview

Executive PA to Group CEO We are recruiting for an experienced and highly organised Executive PA to support the Group CEO of a successful group of businesses. This is a pivotal role where you will work closely with the CEO on a daily basis, ensuring priorities are managed effectively and enabling them to focus on strategic leadership.

GENERAL INFORMATION

• Location: South Leeds
• Salary: circa £40,000 per annum
• Range of Benefits
• Hours: 37.5 per week - Full time / Permanent
• Hybrid working: 3 days office / 2 days remote

The Role

As Executive PA, you will play a key role in keeping the business running smoothly. Responsibilities include:

• Managing the CEO\'s diary, including regular meetings and ad hoc appointments.
• Preparing agendas, attending or reviewing recordings of meetings, taking minutes, and ensuring actions are followed up.
• Liaising with organisation heads and senior leadership to chase updates, reports, and project deliverables.
• Tracking company projects in MS Planner, ensuring deadlines are monitored and met.
• Prioritising tasks and flagging daily priorities for the CEO.
• Managing the CEO\'s inbox, handling routine correspondence, and highlighting key issues.
• Coordinating travel, itineraries, and expenses.
• Conducting background research to support business decisions.
• Providing occasional personal support, such as handling gifts and small ad hoc tasks.

About You

We are looking for someone with significant Executive Assistant or senior PA experience, who is both personable and assertive. You must be highly organised and detail-focused, while confident enough to follow up with senior colleagues and ensure actions are completed.

Essential skills and experience:

• Proven background as an Executive Assistant, PA, or in a senior administrative role.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficiency with Microsoft Office 365, including Outlook and MS Planner.
• Ability to work independently, exercising discretion and maintaining confidentiality.
• Driving Licence and own vehicle as the role may see you working at different sites (all in the South Leeds area)
• Flexible approach, including availability for early morning calls (around 7:30am).

Desirable:

• Experience supporting C-suite executives.
• Previous experience within a multi-business or group environment.

How to Apply

Please apply with your CV and if possible, a short covering note explaining why you are the right fit for this role.

Key Appointments UK Ltd will assess your suitability for the role based on the information contained in your CV and application. This includes skills, experience, education, and location.

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