Executive Office & Operations Coordinator

Office Angels; City Of London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Office Angels in London is seeking a highly organised Operations Assistant to join our busy office. This varied, hands-on role sits at the heart of the business, supporting the Operations team, senior stakeholders, and the wider organisation with operational, administrative, and office management responsibilities.

You will manage complex calendars, coordinate meetings, handle visitors, oversee facilities and IT coordination, assist with onboarding, health and safety, and support the finance

Qualifications

• Ambitious and detail-oriented, with experience in office support roles.
• Experience coordinating diaries and meetings for multiple stakeholders.
• Strong written and verbal communication, and tech proficiency.

Responsibilities

• Coordinate complex diary management and meeting scheduling for senior stakeholders, including Partner-level executives.
• Manage and coordinate internal meetings across the business, including weekly leadership meetings, strategy sessions, and company-wide calls.
• Arrange external meetings, presentations, and feedback sessions, ensuring documentation and follow-up actions are completed.
• Act as the first point of contact for visitors, creating a professional and welcoming office experience.
• Handle inbound calls, correspondence, and post distribution.
• Manage relationships with external office providers and suppliers, acting as the day-to-day liaison.
• Oversee facilities management, office supplies, and IT coordination.
• Support office improvement initiatives and operational projects.
• Arrange internal and external catering, lunches, and hospitality requirements.
• Assist with onboarding and offboarding processes, ensuring a seamless employee experience.
• Perform Health & Safety and Fire Warden responsibilities.
• Attend operational meetings and team discussions.
• Provide holiday cover for KYC and compliance-related processes.
• Organise company events, team offsites, client entertainment, seasonal celebrations, and social activities.
• Coordinate employee recognition activities, including gifts, cards, and leaving events.

Skills

Diary management & scheduling

Organizational skills

Attention to detail

Communication skills

Process improvement

Tech-savvy

Team collaboration

AI interest

Tools

Google Workspace

Job description

Office Angels in London is seeking a highly organised Operations Assistant to join our busy office. This varied, hands-on role sits at the heart of the business, supporting the Operations team, senior stakeholders, and the wider organisation with operational, administrative, and office management responsibilities.

You will manage complex calendars, coordinate meetings, handle visitors, oversee facilities and IT coordination, assist with onboarding, health and safety, and support the finance