West End Office & Operations Assistant (4 Days/Week)

Office Angels; Greater London; On-site; GBP 26,000 - 32,000; Part time

Job summary

Office Angels in London’s West End is seeking an Operations Assistant to join a professional, busy team. You will provide essential admin support, act as the front-line contact, and help with office management and events.

This role offers a varied daily remit, from reception duties to diary management and coordinating meetings for senior staff. It’s a 4-day‑per‑week, in‑office position with great exposure to cross‑functional operations.

Qualifications

• Previous Reception, Front of House or Office Administration experience.
• Experience working within a professional office environment.
• Excellent communication skills and a confident, professional manner.
• Strong diary management and scheduling skills.
• Great attention to detail and ability to juggle several tasks.
• Proactive, hands-on approach and willingness to help.
• Interest in technology and how AI can improve administrative processes.

Responsibilities

• Be the key point of contact for the office and help ensure everything runs smoothly day to day.
• Welcoming visitors and providing a professional, friendly reception.
• Managing incoming calls, post, couriers and office supplies.
• Coordinating diaries and scheduling meetings for senior team members.
• Organising internal and external meetings, presentations and calls.
• Preparing meeting rooms and arranging lunches and refreshments.
• Liaising with building management regarding facilities and day‑to‑day needs.
• Assisting with onboarding and offboarding and basic finance admin tasks.
• Supporting office events and general administrative duties.
• Participating in IT tasks and AI initiatives to improve processes.

Skills

Reception experience

Front of House

Office Admin

Communication skills

Diary management

IT literacy

Team support

Job description

Office Angels in London’s West End is seeking an Operations Assistant to join a professional, busy team. You will provide essential admin support, act as the front-line contact, and help with office management and events.

This role offers a varied daily remit, from reception duties to diary management and coordinating meetings for senior staff. It’s a 4-day‑per‑week, in‑office position with great exposure to cross‑functional operations.