Office Coordinator

BIS Recruit Limited; City Of London; In loco; GBP 26.000 - 34.000; Tempo pieno

Descrizione del lavoro

BIS Recruit Limited is seeking an organised, proactive Operations Coordinator for an office-based role near London Bridge. The position runs Monday to Friday, 9 to 5, supporting a team of around 35 employees and ensuring smooth daily operations.

You will manage day-to-day office tasks, assist with events, IT support, expenses and invoicing, and contribute to projects and internal communications. The ideal candidate is calm, solution-focused and ready to take on varied responsibilities.

Competenze

• Organised, proactive mindset with strong communication and attention to detail.
• Calm, solution-focused approach and ability to multitask.

Mansioni

• Oversee daily office operations, ensuring a professional, welcoming and well-organised environment.
• Coordinate meetings, travel, diaries and team calendars.
• Prepare meeting notes, reports, correspondence and business documentation.
• Maintain filing systems and ensure records are accurate and up to date.
• Support IT needs including laptop setups, software updates and basic troubleshooting.
• Assist with expenses, invoicing, credit card reconciliations and monthly financial processes.
• Provide project administration: scheduling, document creation, research and minute-taking.
• Update marketing materials, case studies and standard documents.
• Lead office initiatives, events and internal communications.
• Uphold confidentiality, company standards and a culture of teamwork and professionalism.

Descrizione del lavoro

Operations Coordinator

A fantastic opportunity has arisen for an organised, proactive and people-focused Office Coordinator with office management duties to join a dynamic team based near London Bridge. The is an office-based role, Monday to Friday, hours 9 to 5

Our client is related to the property & infrastructure industry where you will be looking after a team of about 35 employees.

This role sits at the heart of the business, ensuring the office runs smoothly while supporting operations, projects, IT and wider business activities.

You’ll be the go-to person for day-to-day office management, team coordination, technology support and administrative excellence. If you thrive in a varied role where no two days are the same, this could be a brilliant next step.

Key Responsibilities

• Oversee daily office operations, ensuring a professional, welcoming and well-organised environment
• Coordinate meetings, travel, diaries and team calendars
• Prepare meeting notes, reports, correspondence and business documentation
• Maintain filing systems and ensure records are accurate and up to date
• Support IT needs including laptop setups, software updates and basic troubleshooting
• Assist with expenses, invoicing, credit card reconciliations and monthly financial processes
• Provide project administration: scheduling, document creation, research and minute-taking
• Update marketing materials, case studies and standard documents
• Lead office initiatives, events and internal communications
• Uphold confidentiality, company standards and a culture of teamwork and professionalism

About You

You’re organised, confident and naturally proactive. You enjoy helping people, solving problems and keeping everything running smoothly. You bring strong communication skills, excellent attention to detail and a calm, solutions-focused approach.

This role would suit an ambitious Office/Operations Coordinator ready to step up.