Executive Office and ExCo Coordinator

Zenith Group; Leeds; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

24 days annual leave

Life Insurance

Critical Illness Cover

Dental and Health Cash Plans

Tech Scheme

Cycle to Work Scheme

Season Ticket Loans

Onsite GP

Employee Assistance Programme

Mental Health First Aiders

Sports and social clubs

Free onsite parking

Hybrid working

Job summary

Zenith Group is seeking an Executive Administrator to support the Executive Office and ExCo. You will manage diaries, coordinate ExCo and senior leadership meetings, and prepare papers with senior teams in a fast-paced environment.

This role offers hybrid working, exposure to nine senior leaders, and the chance to influence strategic decision-making while delivering high-quality administrative support.

Qualifications

• Strong administrative experience in a busy, professional environment.
• Excellent organisational and time-management skills with strong attention to detail.
• Confidence communicating with senior leaders and adapting communication style.
• High levels of professionalism, discretion and confidentiality.
• Resilience and calm under pressure.
• Proactive approach and ownership.
• Confident using Microsoft 365 suite.

Responsibilities

• Manage diaries, meeting rooms, and scheduling for Executive Leaders.
• Coordinate ExCo and Senior Leadership meetings, including agendas and monthly packs.
• Work with senior teams to confirm agenda items and prepare materials.
• Send meeting papers in advance to stakeholders.
• Support town halls by formatting PowerPoint content.
• Coordinate travel, accommodation, logistics and expenses.
• Act as trusted point of contact for senior stakeholders.
• Provide additional administrative support to the Executive Assistant.

Skills

Diary management

Meeting coordination

Executive communication

Discretion

Microsoft 365

PowerPoint

Travel logistics

Professionalism

Tools

Outlook

Teams

Word

Excel

Job description

Zenith Group is seeking an Executive Administrator to support the Executive Office and ExCo. You will manage diaries, coordinate ExCo and senior leadership meetings, and prepare papers with senior teams in a fast-paced environment.

This role offers hybrid working, exposure to nine senior leaders, and the chance to influence strategic decision-making while delivering high-quality administrative support.