Executive Administrator

Zenith Group; Leeds; Hybrid; GBP 23,000 - 31,000; Full time

Benefits offered by this job

24 days annual leave

Life Insurance

Critical Illness Cover

Dental and Health Cash Plans

Tech Scheme

Cycle to Work Scheme

Season Ticket Loans

Onsite GP

Employee Assistance Programme

Mental Health First Aiders

Sports and social clubs

Free onsite parking

Hybrid working

Job summary

Zenith Group is seeking an Executive Administrator to support the Executive Office and ExCo. You will manage diaries, coordinate ExCo and senior leadership meetings, and prepare papers with senior teams in a fast-paced environment.

This role offers hybrid working, exposure to nine senior leaders, and the chance to influence strategic decision-making while delivering high-quality administrative support.

Qualifications

• Strong administrative experience in a busy, professional environment.
• Excellent organisational and time-management skills with strong attention to detail.
• Confidence communicating with senior leaders and adapting communication style.
• High levels of professionalism, discretion and confidentiality.
• Resilience and calm under pressure.
• Proactive approach and ownership.
• Confident using Microsoft 365 suite.

Responsibilities

• Manage diaries, meeting rooms, and scheduling for Executive Leaders.
• Coordinate ExCo and Senior Leadership meetings, including agendas and monthly packs.
• Work with senior teams to confirm agenda items and prepare materials.
• Send meeting papers in advance to stakeholders.
• Support town halls by formatting PowerPoint content.
• Coordinate travel, accommodation, logistics and expenses.
• Act as trusted point of contact for senior stakeholders.
• Provide additional administrative support to the Executive Assistant.

Skills

Diary management

Meeting coordination

Executive communication

Discretion

Microsoft 365

PowerPoint

Travel logistics

Professionalism

Tools

Outlook

Teams

Word

Excel

Job description

A t Zenith, We've been leading the transition to sustainable vehicle solutions for over 30 years. As the UK's largest independent vehicle solutions provider, we're proud of our people, our award‑winning service, and our ambition to make mobility smarter, greener and better for everyone. We're now looking for a highly organised Executive Administrator to support our Executive Office and Executive Committee (ExCo).

Reporting to the Executive Assistant, you'll provide high‑quality administrative, diary and meeting support to nine senior leaders in a fast‑paced, dynamic environment. This is a fantastic opportunity to work at the heart of the business, gaining direct exposure to Executive Committee members while developing a strong understanding of how strategic decisions are shaped within a modern, complex organisation.

You'll play a key role in supporting high‑level meetings, executive communications and the smooth running of our most senior forums. Joining a collaborative, high‑performing Executive Office, you'll be part of a team that values professionalism, quality and discretion. If you enjoy keeping things organised, communicating confidently with others and delivering an excellent service, this role could be a great fit for you!

What You'll be Doing

• Managing diaries, meeting rooms, and scheduling for Executive Leaders
• Coordinating ExCo and Senior Leadership meetings, including preparing agendas and monthly meeting packs
• Working with senior teams (Finance, People, Tech) to confirm agenda items, request papers, and prepare materials
• Sending meeting papers in advance to relevant stakeholders
• Supporting town halls across Finance, People, and Tech by helping construct and format PowerPoint content
• Coordinating travel, accommodation, logistics and processing expenses
• Acting as a professional, trusted point of contact for senior stakeholders
• Providing additional administrative support to the Executive Assistant

What You’ll Bring

We're looking for someone who brings:

• Strong administrative experience in a busy, professional environment
• Excellent organisational and time‑management skills with strong attention to detail
• Confidence communicating with senior leaders and the ability to adapt communication style
• High levels of professionalism, discretion and confidentiality
• Resilience and the ability to remain calm under pressure
• A proactive, “can‑do” approach and a strong sense of ownership
• Confidence using Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)

Why Zenith?

We're proud to be:

• Award‑winning - Leasing Company of the Year (Fleet News Awards 2023), Leasing Company of the Year: more than 20,000 vehicles (Fleet News Awards 2026), Large Business of the Year Award (Yorkshire Post Excellence in Business Awards), Diversity and Inclusion Award (Yorkshire Post Excellence in Business Awards), Wellbeing Award (Fleet News Awards 2025).
• Sustainability champions – over 41% of our fleet are Battery Electric Vehicles (BEVs) and we're a carbon‑neutral organization.
• Innovators - Investing £25 million in transformation, with a thriving fleet of 169,910 vehicles
• Inclusive - with colleague‑led diversity networks and a culture where everyone can thrive
• A place to grow - clear pathways through our MyGPS personal development framework

What's in it for You

• Salary £27,000
• 24 days annual leave plus your birthday off, with the option to buy more
• Life Insurance, Critical Illness Cover, Dental and Health Cash Plans
• Tech Scheme, Car Sacrifice Scheme, Cycle to Work Scheme, Season Ticket Loans
• Development opportunities through our MyGPS personal development framework
• Perks at Work - discounts on everyday essentials
• Onsite GP, Employee Assistance Programme, Mental Health First Aiders
• Sports and social clubs, company activities, and team events
• Inclusive culture with colleague-led equality networks
• Free onsite parking
• Agile and hybrid working, agreed with your manager to suit you, your team and the business

We want to positively encourage differences in Zenith and believe it is critical to our success as a company. Zenith is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.