Executive Diary & Administration Coordinator (Hybrid)

The Methodist Church in Britain; North East; Hybrid; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Annual leave pro rata

Hybrid working

Civil Service pension schemes

Flexible working

Season ticket loan

Job summary

HM Prison & Probation Service North East prison group is seeking an Administrative Support post to assist the Director. The role includes managing the Director's diary, arranging visits and travel, preparing briefing papers, and handling correspondence with discretion.

The post requires maintaining minutes, coordinating with internal and external stakeholders, and providing general admin support. Hybrid working is available where business needs allow, with DBS checks required.

Qualifications

• Strong communication and influencing skills required.
• Ability to manage a quality service and deliver at pace.
• Excellent teamwork and proactive stakeholder engagement.
• Discretion with sensitive information is essential.

Responsibilities

• Manage the Director's diary and coordinate staff, managers, stakeholders, and the public.
• Anticipate diary changes and re-prioritize as needed.
• Arrange visits, travel, accommodation, and maintain auditable cost records.
• Prepare and collate Ministerial and group information for briefings and minutes.
• Type and amend documents and correspondence to deadline.
• Handle calls and inquiries for the Director; log and file post.
• Maintain records systems and assist with meeting papers and room bookings.
• Take and write up minutes or notes from meetings.

Skills

Diary management

Communication

Quality service

Team collaboration

Job description

HM Prison & Probation Service North East prison group is seeking an Administrative Support post to assist the Director. The role includes managing the Director's diary, arranging visits and travel, preparing briefing papers, and handling correspondence with discretion.

The post requires maintaining minutes, coordinating with internal and external stakeholders, and providing general admin support. Hybrid working is available where business needs allow, with DBS checks required.