Administrative Officer — Hybrid, Rotating Specialist Areas

The Methodist Church in Britain; Sefton; Hybrid; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Pension schemes

Part-time / job-share considered

Season ticket advance

Training and development

Diversity and induction training

Job summary

HM Prison and Probation Service is offering a permanent administrative post with seven vacancies. The role provides transactional support to managers and frontline staff, with rotation across specialist areas such as healthcare, psychology and chaplaincy in a non-operational capacity.

A DBS standard check and compliance with Civil Service nationality rules are required. The post involves supervising records, processing finance requisitions, minutes for meetings and liaison with stakeholders.

Qualifications

• DBS standard check is required.
• Security and identity checks before starting.
• Eligibility under Civil Service nationality rules.
• Declaration of any membership of a group HMPPS considers racist.

Responsibilities

• Keep accurate records and maintain establishment databases, manual filing systems and information logs.
• Act as the contact point for team communications, prioritising and distributing them to the right people.
• Input requisitions to the finance database and process them for the area of work.
• Prepare paperwork for manager checks, carrying out initial checks as required.
• Correspond with stakeholders and agencies so that information is shared adequately.
• Complete monitoring returns and collate Service Delivery Indicator information.
• Respond to information requests within agreed timescales and produce reports.
• Organise awareness sessions for the area of work.
• Act as secretary to meetings, including agendas, minutes and action points.

Skills

English proficiency

Administrative competence

Record keeping

Communicating and Influencing

Changing and Improving

Managing a Quality Service

Job description

HM Prison and Probation Service is offering a permanent administrative post with seven vacancies. The role provides transactional support to managers and frontline staff, with rotation across specialist areas such as healthcare, psychology and chaplaincy in a non-operational capacity.

A DBS standard check and compliance with Civil Service nationality rules are required. The post involves supervising records, processing finance requisitions, minutes for meetings and liaison with stakeholders.