Senior Executive Diary & Ops Coordinator, South Central

The Methodist Church in Britain; Reading; Hybrid; GBP 28,000 - 40,000; Full time

Benefits offered by this job

25 days annual leave

LGPS pension scheme

Training and development opportunities

Employee networks

Job summary

The National Probation Service South Central headquarters is seeking a permanent full-time executive assistant to back the Deputy Director or Head of Operational Function. You will manage the senior leader's diary, screen calls and correspondence, and prepare confidential reports.

Travel across the region is expected for away days and leaders' events. Hybrid working is possible from any South Central office.

Qualifications

• NVQ Level 2 or equivalent in a relevant subject, or appropriate practical experience.
• Experience of managing a senior executive's diary.
• Experience of providing a wide range of management support activities.

Responsibilities

• Manage the Deputy Director's or Head of Operational Function's diary, resolving conflicts and optimising time.
• Act as first point of contact, screening calls, correspondence and emails and prioritising urgent work.
• Produce secretarial and administrative material, from correspondence to complex confidential reports.
• Plan and finalise meeting agendas, coordinate paperwork, book rooms and arrange engagements for attendees.
• Take minutes at senior management meetings and distribute them to relevant parties.
• Arrange business travel and accommodation for the senior leader.

Skills

Diary management

Executive support

Communication

Discretion

Education

NVQ Level 2 in a relevant subject

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

The National Probation Service South Central headquarters is seeking a permanent full-time executive assistant to back the Deputy Director or Head of Operational Function. You will manage the senior leader's diary, screen calls and correspondence, and prepare confidential reports.

Travel across the region is expected for away days and leaders' events. Hybrid working is possible from any South Central office.