Executive Assistant to Leaders | Travel & Calendar Pro

Travelport; Staines-upon-Thames; Hybrid; GBP 36,000 - 46,000; Full time

Benefits offered by this job

25 days annual leave per annum

hybrid working model

pension contribution

private medical

life assurance

personal travel insurance

Job summary

Travelport is seeking an experienced Executive Assistant to support members of the leadership team. The role focuses on day-to-day administrative duties, calendar management, and travel arrangements in a fast-paced setting.

Based in the UK with a minimum three days per week in the office, the position offers hybrid working patterns in Slough, with relocation to Staines as needed. You will coordinate meetings, prepare materials, manage expenses, and support cross-functional teams while

Qualifications

• Previous experience as an Executive/Personal/Team/Administrative Assistant.
• Experience supporting managers or senior leaders in a professional environment.
• Strong organisational and time management skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Good stakeholder management and relationship-building abilities.
• High level of professionalism and discretion.
• Experience coordinating travel and managing calendars.

Responsibilities

• Provide day-to-day administrative support to assigned leaders.
• Manage calendars, schedule meetings and coordinate appointments.
• Organise domestic and international travel arrangements, including flights, accommodation and itineraries.
• Process expenses in line with company policies.
• Assist with meeting preparation by coordinating agendas, materials and logistics.
• Support meeting scheduling and take ownership of follow-up actions.
• Help manage incoming requests and prioritise activities appropriately.
• Maintain accurate records and documentation.
• Coordinate team meetings, offsites, town halls and departmental events.
• Manage meeting logistics, including venue bookings, catering and technology requirements.
• Assist in preparing presentations, reports and supporting documents.
• Track actions and maintain meeting records when required.
• Support team activities, engagement initiatives and leadership events.
• Contribute ideas to improve administrative processes and ways of working.
• Provide ad hoc administrative and project support as needed.

Skills

Executive Assistant experience

Personal Assistant

Team Assistant

Administrative Assistant

Strong organisational skills

Time management

Stakeholder management

Discretion

Calendar management

Travel coordination

Microsoft Office

Communication skills

Tools

Microsoft Office

Job description

Travelport is seeking an experienced Executive Assistant to support members of the leadership team. The role focuses on day-to-day administrative duties, calendar management, and travel arrangements in a fast-paced setting.

Based in the UK with a minimum three days per week in the office, the position offers hybrid working patterns in Slough, with relocation to Staines as needed. You will coordinate meetings, prepare materials, manage expenses, and support cross-functional teams while